Accounts Receivable / Project Coordinator

Job DescriptionJob Description

Titan Industrial Metal Corp is seeking an AR Specialist / Project Coordinator to join our team. Billing responsibilities are invoicing, lien waivers, and other accounting duties as assigned.

Job Responsibilities:

• Prepare invoices daily and submit them to the manager for updates and approvals.
• Provide customers with various documents needed for jobs (i.e.  W9, certificates of insurance, lien waivers/release, etc.)
• Respond daily to emails and questions received in our accounts receivable inbox.
• Update client records to ensure we have the appropriate accounting contact along with invoicing instructions. Ensure we have all required customer documents (Credit Application, Certificate of Resale, etc.)
• Monitor and follow up on outstanding A/R balances. Contact customers regarding billing questions and issues.
• Help with month end reporting and statements.
• Assist managers with various admin tasks relating to proposals (generation, formatting, and branding etc.)
• Other misc. administrative and operational functions as directed by managers such as managing project schedules, creating letters, memos and correspondence as requested.
• Maintain bonds, licenses and permits required for jobs.
• Schedule meetings for managers as requested.
• Other duties and responsibilities as assigned.

Requirements:

• Ability to prioritize and multi-task in a fast-paced environment; meeting deadlines is crucial.
• Strong written and verbal communication.
• Exceptional organizational skills with excellent attention to detail and accuracy.
• Must have a strong knowledge of QuickBooks and Microsoft Office applications.

·         Requires some college course work  or equivalent job experience. Associate or bachelor’s degree preferred with major course work in business administration or accounting.

Benefits:

Full time employees are offered medical / dental / vision / life insurance, vacation time, sick time, some paid holidays, and 401k.

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