Administrative Assistant

Role: Administrative Assistant

Provides administrative support to a department or individual. Duties may include typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting, and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction and can identify issues/problems but may need assistance in resolving. This position would typically include a senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. The nature of the job is generally creating rather than maintaining and developing rather than monitoring.
Key Responsibilities:

• Office Management: Maintain office supplies, organize files, and ensure the workspace is tidy and efficient.
• Communication: Handle incoming calls, emails, and correspondence with professionalism and promptness.
• Scheduling: Coordinate and manage appointments, meetings, and travel arrangements for team members.
• Documentation: Prepare reports, presentations, and other documents as needed.
• Support: Assist in various administrative tasks and special projects to support different departments.

Qualifications:

• Experience: 2+ years of experience in an administrative or office support role.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and multitasking abilities.
• Attitude: Positive, proactive, and able to work both independently and as part of a team.
• Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience
• Experience in Oil and gas is considered an asset.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.