Administrative Assistant - Construction Company

Job DescriptionJob Description

Administrative Assistant

Full Time - Non-Exempt - EOE including vets/

Hourly Wage $18.00 - $22.00

Essential Job Functions

• Screen and field incoming phone calls and requests for information.
• Take accurate and complete telephone messages.
• Draft correspondence and documents for staff members.
• Collect and organize employee credit card reports and receipts for review and processing, weekly.
• Calendar and follow-up deadlines, appointments, meetings, and tasks.
• Maintains accurate and current employee contact list and vacation calendar.
• Mange inventory of office supplies and maintenance of office equipment.
• Accurately perform data entry and filing tasks.
• Maintain database of company property assigned to employees.
• Assist preparing and tracking backup documents for subcontracts and purchase orders, record receipt of same.
• Assist various departments with document management.
• Maintain and update subcontractor resume and past performance library.
• Assist contracting with Procore user set up, training, and reporting.
• Assist with commitment and purchase order compliance, processing, and document control.
• Review certified payroll.
• Occasionally take on tasks outside the normal scope of job duties.

QUALIFICATIONS

• Exceptional computer skills.
• Strong attention to detail.
• Minimum 1 year of related experience or; equivalent combination of education, training, and/or experience.
• Ability to encompass abstract ideas and problem solving.
• Excellent organization, time management, verbal and written communication skills
• Self-starter and ability to work under the pressure of tight deadlines.

Working Conditions

The conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. The employee will spend their time in an office environment with a quiet to moderate noise level.

Company DescriptionGeneral Construction Firm with a focus on projects for the federal government.Company DescriptionGeneral Construction Firm with a focus on projects for the federal government.