Administrative Assistant II

• Location: Perth CBD, WA




• The company: Global Energy Company




• Benefits: Competitive salary, flexible work arrangement




• Indicative assignment length: up to 6 months (subject to agreement) 

The company / project 


Our client operates in various sectors of the energy industry, including the exploration, production, refining, and distribution of oil and natural gas. They also have significant investments in renewable energy, such as wind and solar power, and is actively working towards reducing carbon emissions as part of its transition to cleaner energy sources. The company serves a broad range of markets, from supplying fuel for transportation to producing energy for homes and businesses. Their goal is to help meet the world's energy needs while moving towards more sustainable and environmentally friendly solutions.





The role 


We are seeking an Admin Assistant to join our client’s team





Key Responsibilities:

• Support for budget development, PR preparation and approval, payments, and compliance with the E&C register related to Traditional Owner negotiation meetings, cultural heritage activities, and capacity development.




• Arranging travel for department team members and contractors.




• Coordinating and international travel as required.




• Assisting with the organization of conferences, events, and social investment administration.




• Managing supporting information, such as maintaining distribution lists in Outlook and organizational charts in PowerPoint.




• Organizing onsite and offsite meetings, events, team training sessions, and social events.




• Acting as the first point of contact for visitors and 3rd-party contractors.




• Providing general administrative support as needed.

Potential additional activities (depending on capabilities):

• Raising purchase orders in SAP, liaising with business representatives, vendors, and accounts teams to ensure timely payment of services.




• Assisting with document management, including maintaining filing structures and document numbering.




• Data entry and timesheet collation using Excel.




• Formatting documents as required.

Required experience/knowledge:

• Proficient in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.




• Experience with travel arrangements and booking; knowledge of the Egencia travel booking system is a plus.




• Excellent communication, interpersonal, and phone skills.

What's on offer 

• 60/40 work week (3 days office, 2 days WFH)




• Access to a global online learning platform.




• Competitive compensation and employee benefits.




• Varied and challenging role.




• Opportunities for career development beyond this role.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV


If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career: faris.farid@airswift.com or +61892114805.