Administrative & Project Coordinator

Job DescriptionJob Description

We are seeking a highly organized and detail-oriented Operations & Project Coordinator to support the day-to-day operations of our business. This unique part-time position blends responsibilities across project management, office administration, client coordination and administrative tasks. The ideal candidate will be proficient in Excel. This is a part-time position with the possiblity of future full-time opportunities. The position offers 15 to 25 hours per week and provides some flexibility. However, availability during daytime hours, Monday through Friday, is required, with occasional Saturdays.

Responsibilities:

• Coordinate scheduling and manage timelines
• Track project progress
• Maintain records of stock, supplies and incoming orders
• Handle purchasing
• Manage day-to-day office operations, including client communication, filing, and record-keeping
• Prepare and manage contracts, invoices, and project-related documentation
• Process client billing and payments accurately and on time
• Draft correspondences and other formal documents
• Serve as the point of contact for clients, ensuring excellent communication and customer service
• Work closely with vendors and suppliers to track orders and resolve any issues
• Utilize Excel and other software for data entry, tracking budgets, and financial reports
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform other office tasks

Qualifications:

• 2+ years of experience in operations, project coordination, or office management
• Strong proficiency with Microsoft Excel and other project management software
• Ability to manage multiple priorities, work under pressure, and meet deadlines
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills
• A proactive, problem-solving attitude and ability to work independently

Small company with lots of growth potential. Hour flexibility and the potential to work more hours for the right qualified candidate.

Company DescriptionAK Interiors and The Shoppe at AK Interiors is a privately owned business specializing in residential and commercial interior design, with expertise in renovations. Alongside its design services, the company features a charming gift shop and an online e-commerce platform, offering a curated selection of home furnishings, decor and gifts.Company DescriptionAK Interiors and The Shoppe at AK Interiors is a privately owned business specializing in residential and commercial interior design, with expertise in renovations. Alongside its design services, the company features a charming gift shop and an online e-commerce platform, offering a curated selection of home furnishings, decor and gifts.