Assistant Project Manager

Job DescriptionJob Description

Interstate AC Service is seeking a detail-orientated, friendly, customer service-oriented Assistant Project Manager to join our Construction Projects Team! The ideal candidate will be organized, proactive, and dedicated to delivering exceptional service, ensuring seamless project execution and client satisfaction. This position is essential to keeping our business moving forward on all cylinders, and culture fit is critical. In this role, the individual must be a team player eager to contribute immediately, tech-savvy, have strong communication skills, and thrive working in fast-paced work environments.

Who we are:

At Interstate AC Service, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Tenant Improvement. For over 20 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor. This reputation is a testament to our stability and reliability, providing you with a secure and confident work environment.

Perks of joining Interstate AC Service:

• Competitive wages
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and benefits
• Employee Assistance Program

A day in the life:

• Process job setups and document and process job closeout
• Communicate day to day activities of the employees with the Field Supervisor and maintain a physical schedule of events
• Assist with coordination and scheduling of sub-contractors and deliveries (i.e., crane lifts, equipment rentals, deliveries)
• Process monthly AIA, change orders, etc.
• Assistant in business development including tracking bids, collecting and analyzing sub-contractor bids, entering bid proposals into HubSpot, etc.
• Become proficient at entering and retrieving data from the Interstate AC Service operating system and document storage system (Sage Construction or Procore)
• Order and track equipment for sales and field personnel; provide updates to PMs and field supervisors
• Complete and file permits, call-in, and track inspections, as requested
• Gather and copy job close-out data (O&M documents, As-built drawings, and air balance reports) for delivery to the customer

Requirements:

• Current or previous work experience in the Construction or Building Service industry providing administrative support
• Service coordination or project management experience for a service contractor (preferably mechanical and plumbing)
• Ability to work independently without direct supervision
• Courage to make informed decisions without outside input
• Organizational and superior follow-up skills
• Ability to handle a fast-paced workload and work under pressure with last-minute time constraints
• Ability to deal diplomatically and communicate effectively with internal and external customers

Join our team and be part of a company that values excellence, teamwork, and customer satisfaction. If you have the skills and experience to excel in this role, we want to hear from you! Apply now by submitting your resume.

Interstate AC Service cares about the safety and well-being of our employees and is committed to maintaining a strict policy of being a drug-free workplace. Candidates must successfully pass a drug screen, criminal background screen, and a motor vehicle report verifying insurability.

Interstate AC Service is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to ensuring that all employees and job applicants are treated fairly, regardless of , , , , , or expression, , , genetic information, , veteran status, or any other protected characteristic. We comply with all applicable federal, state, and local laws governing nondiscrimination in employment. This commitment applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.