Buyer and Procurement Manager

Job DescriptionJob Description

Buyer and Procurement Manager 

Job Summary:

Our client, a major manufacturer of gas and chemicals is seeking their Buyer and Procurement Manager for Capital, Services, and MRO. He/she will be responsible for overseeing the entire procurement and purchasing process for the Beaverton location. This role ensures that all purchases, agreements, and contracts comply with the company's policies and procedures.

The procurement function includes all activities related to sourcing, negotiating, and obtaining goods and services from external suppliers. Key procurement tasks encompass market research, vendor selection, contract management, and managing supplier relationships.

The buyer's area of responsibility involves ensuring that all purchasing needs are identified early, accurately documented, and effectively communicated. Additionally, any issues related to delivery or services, warranty situations, and invoice discrepancies or disputes must be resolved promptly.

The buyer is responsible for acquiring goods and services from external suppliers. This includes issuing purchase orders, overseeing the receipt of goods and services, and processing invoice payments. The buyer actively seeks suitable suppliers, negotiates the best prices and delivery terms, and then issues purchase orders for the items or services required.

Effective and timely communication, strong business insight, a proactive analytical mindset, and the willingness to challenge the status quo are essential for success in this role. Engaging in constructive discussions with both internal and external stakeholders and driving operational improvements will also be critical factors for success.

The ideal candidate will provide essential data analysis for the procurement function. This position reports to the VP of Technology and Head of Procurement 

Duties and Responsibilities:

· Assist the plant staff with its daily Procurement needs, including Capital Projects, Service Agreements, RFP/RFQ, purchasing, expediting, and reporting activities, and ensure that the company’s Procurement Policies and Procedures are enforced.

· Assist in the development and continuous improvement of company policies, procedures, and work instructions. Support the development of training materials, presentations, and quick guides, and ensure that plant staff receive all required Procure-to-Pay training.

· Conduct data analysis and provide data-backed insights into Procurement performance, supplier, and contractor base, as well as spend patterns.

· Prepare Bid Lists, Requests for Information, Quotation, or Proposal documents on assigned Procurement requirements.

· Prepare bid evaluations comprising price, terms, delivery, past performance, and other commercial criteria to identify best value offerings. Ensure completion of technical bid evaluations by technical counterparts (e.g. requester, requester’s supervisor). Award purchase orders to successful bidders and make award recommendations to Site Leadership for final decision.

· On more complex purchases, coordinate requests for technical clarification, commercial communications and bid clarification meetings and expedite timely bid submission.

· Lead and conduct commercial and contract negotiations and ensure properly documented achievements of cost and contractual improvements.

· Provide input to project schedules and overall Procurement plans.

· Holistically manage assigned purchase requirements, from initial request to end of warranty, and keep stakeholders abreast of progress and significant developments.

· Collaborate with the procurement, warehouse, and accounting teams to resolve problem invoices, price variances, receiving / quality issues, and returns of materials and equipment to our suppliers.

· Strive to continuously improve relationships with suppliers and supplier quality.

· Daily activities include preparing requests for proposals (RFPs) and requests for quotations (RFQs), issuing purchase orders for our Warehouse reorder requisitions, expediting deliveries on existing Purchase Orders, and facilitating reporting activities.

· Maintain Procurement system of record information, electronic files, records, reports, and analyses to assure availability of documentation for future reference, as well as compliance with established policies and regulatory guidelines and in case of audits.

· Lead vendor prequalification, insurance certification, and compliance with contractual and commercial requirements.

· Assist with the on-going evaluation of vendors for the purpose of determining their capability for performing to established specifications and expectations. Monitor adherence to contractual and commercial requirements, SLAs, etc. and manage discrepancies.

· Perform assigned purchase requirements from initiation to end of warranty, keeping stakeholders informed of progress and developments.

Specific Procurement/Purchasing Experience

· SAP Key User.

· Microsoft D365 experience is a bonus.

· Minimum of five years of experience with the procurement process and purchasing activities using the SAP Material Management (MM) module. The SAP MM module provides a range of tools and features for managing all aspects of procurement, including material and vendor master data management, purchase requisitioning, request for quotation, purchase order processing, goods receipt and invoice verification, and inventory management. The SAP MM module integrates with other SAP modules, such as Sales and Distribution (SD) and Production Planning (PP), to provide a comprehensive and integrated solution for managing procurement and supply chain processes.

· Raw Material Contracts dealing with natural gas pipelines, Public Utility Districts, and Oregon Department of Environmental Quality (ODEQ).

· Experience executing Offtake Agreements, Contract pricing negotiation, customer lease and supply agreements, spot-market contracts, annual price escalators, land leases, and customer leases for co-located facilities.

· Procurement and Cost Tracking for Annual Chemical Plant Shutdowns (TAR)

Qualifications:

· : Bachelor’s Degree, ideally in Purchasing, Supply Chain Management, Business, or Finance, and have at least seven (7) years of supply chain and procurement experience with multiple Capital Projects and Technical Services categories in the chemical, petrochemical, or oil and gas industries.

· Experience with multiple CapEx categories is highly .

· In lieu of a Bachelor’s Degree, Candidates should have at least ten (10) years of progressive procurement and supply chain experience in the chemical, petrochemical, or oil and gas industries, having supported Capital Projects, Services, MRO, HSE, and engineering organizations.

· Demonstrated success in independently supporting Engineering and Capital Project Teams, plant operations and corporate departments on their Procurement needs with strong business acumen. Experience with the negotiation of terms and conditions highly .

· Comfort in high change, ambiguous environments with a demonstrated ability to prioritize. Adaptable and able to independently resolve obstacles or competing priorities.

· Advanced proficiency with MS Office 365, primarily Excel and Word.

· Good interpersonal, written, and verbal communication skills are essential.

· Team player and able to build and maintain relationships both internally and externally.

Location: Beaverton, Oregon

Compensation: 140k plus bonus and all Benefits

Contact: Kevin J. Collins / kevin@razzinoassociates.com

Company DescriptionMajor well known manufacturing and distributor.Company DescriptionMajor well known manufacturing and distributor.