Capital Works Programme Manager
Job title – Capital Works Programme Manager
Profession- Estates, Engineering and Facilities
Directorate – Science
Full Time equivalent - 37.5 hours
No of Roles – 1
Contract Type – Permanent
Location – Porton Down, Wiltshire, SP4 0JG
Working Pattern – Full Time / Flexible Working / Part Time / Job Share
Grade & Salary – Grade 7. banding -£51,824- £61,414 per annum.
New entrants to the Civil Service are expected to start on the minimum of the pay band.
The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.
For further details please refer to the Information Sheet- Starting Salaries & Benefits attachment
This role is to be appointed under Civil Service Terms & Conditions.
Closing Date – 14/07/2024. 23:55pm. Unfortunately, late applications will not be considered.
Interview Date – W/C 29/07/2024 Please note, these dates are subject to change.
Introduction
UKHSA exists to protect and improve the nation’s health and wellbeing and reduce health inequalities. We do this through world-leading science, knowledge and intelligence, advocacy, partnerships and the delivery of specialist public health services. We are an executive agency of the Department of Health and Social Care, and a distinct delivery organisation with operational autonomy. We provide government, local government, the NHS, Parliament, industry and the public with evidence-based professional, scientific and delivery expertise and support.
Department
The Estates, Engineering and Facilities (EEF) Department is responsible for the engineering function comprising maintenance, validation, and calibration of assets, as well as repairs and capital work. Adopting the guiding principles of engineering excellence, EEF strive to contain and control risks associated with assets, infrastructure, and critical equipment on the estate.
This approach provides the assurance to senior management that engineering works are carried out in a safe and secure manner, engineering solutions are sustainable, and expenditure is controlled and that all works are carried out to meet regulatory and compliant standards.
EEF engages with the site stakeholders over current and future engineering requirements to ensure the engineering function supports the needs of the business. The function embraces all engineering aspects from the supply of utilities, provision of environmental conditions to meet the regulatory/compliant (HSE, MHRA, FDA, DEFRA, Home Office and needs of external customers) for high containment and general research laboratories, research production facilities, cell culture storage facilities and general offices, through to minor/major servicing, validation, calibration and the installation of specialised laboratory/process equipment.
Job Overview
The Capital Works Programme Manager is responsible for developing and delivering UKHSA Porton’s capital programme working closely with a range of stakeholders, including the Head of Estates, Engineering and Facilities, Head of Site Engineering and Security, Site Engineering Manager and business units and will be responsible for the delivery of capital projects up to an approximate individual value of £20m. The capital programme comprises many projects varying in type from professional services, through to equipment and new construction and ranging in value from £5k to £5m that are required to be delivered in accordance with the department’s procedures and government procurement strategy. The post holder will be expected to manage a small in-house team of specialist project managers, construction managers, organise, procure, and manage a team of external specialists appropriate to the level of complexity of each project. This will ensure implementation and delivery of capital projects from inception to operational completion and will include providing expert specialist knowledge to all parties at every stage of the project. The projects will include both GxP and non-GxP work for Research facilities and process equipment, including high containment laboratory refurbishments and new build works. Dependent on the size and complexity of the programme each year, the post holder may also supplement the project management resource and undertake project management of agreed projects within the programme. The post holder will provide guidance, training, and technical support to other members of the capital works and engineering team as appropriate and ensure value for money, whilst providing assurance to UKHSA that the projects will meet all statutory and regulatory compliance obligations. The key job objectives are:
Adhere to Engineering Project Procedural Manual, Statutory Instruments (e.g. ACDP) and relevant standards and ensure compliance is maintained within the section.
Develop, establish, obtain approval for and implement the capital works programme in support of the UKHSA Porton Estate strategy, condition surveys and business objectives, in conjunction with stakeholders.
Provide specialist technical and contractual advice on highly complex facts or situations in the analysis of project options and appraisals.
Manage the effective budget of capital programmes comprising of projects varying in type and ranging in value from £5k to £20m, delivered in accordance with the department’s procedures and government procurement strategy.
Main Duties of the Job
Produce detailed reports on project progress including all key project facets cost, time and quantity.
Formulate and agree budgets for all projects within the capital works programme to capture and manage changes to scope and costs to ensure the capital works projects are delivered within agreed margins and in accordance with the UKHSA’s Standing Financial Instructions.
Management and ownership of budgets including regular periodic reviews of actual cost against budget with review and reporting of significant discrepancies.
Interrogation and analysis of budgets with regular monthly reporting of cashflow, committed and actual expenditure against budget.
Ensure projects are carried out in line with the policy on project management procedures established within Capital Works.
Projects include, but are not limited to research and infrastructure specialist construction work, major equipment procurement and installations.
Development of strategies, programmes, policies, systems, procedures and KPIs to provide an effective and robust capital works project management function.
Line management responsibility for a team of project managers (in house / contract) and other specialist staff, resource planning, appraisal, specialist training as appropriate, negotiation of fees with external agencies, appointments and performance monitoring.
Responsibility for acquiring external professional consultancy for the provision of specialist services.
Responsible for all capital works projects on the UKHSA Porton Site.
To communicate highly complex and sensitive information to various parties whilst overcoming barriers to understanding.
Routinely reporting to line management and by exception, formal presentations to various groups including executive management against three key areas: cost, time, and quality.
Provide leadership, manage relationships and motivate teams throughout the project life cycle, set the priorities for the team and address conflicts.
Organise review of data and lead analysis and interpretation including making final decisions where required.
Responsible for the commercial aspects of all projects including evaluation of external contractors / suppliers, ensuring due diligence throughout the tender and selection process, selection and negotiation of terms of contract and to address issues of conflict that arise during the course of the contract works.
Support and provide professional specialist and business advice to department project sponsors and contract project managers in the compilation of business plans including option analysis and financial data, usually against tight deadlines.
Provide oversight of the customer interface from project inception to completion, ensuring customer satisfaction by delivery against plan or in the case of problems / conflicts, effective communication in order to resolve.
Conduct and / or delegate a process of post project reviews to identify best practice and improvement areas to be addressed and share outcomes with the capital works team.
Apply continuous improvement plans to improve the operational performance of the unit.
Compile Business Cases where necessary for submission to Capital Group
Undertake all assigned work in accordance with UKHSA’s Code of Safety Practice and Quality Systems. Implement safety policies across the capital works function not limited to but including the evaluation of contractors and other external organisations to ensure compliance with CDM and HSE requirements for safety risk assessments and standard protocols for each project.
Ensure that project managers plan the handover of newly developed capital projects through the effective management of the operational commissioning and validation aspects of handover.
The above is only an outline of the tasks, responsibilities and outcomes required of the role. You shall carry out any other duties as may reasonably be required by your line manager.
Essential Criteria
* Degree qualified in an Engineering, Mechanical, Chemical or Construction related discipline or demonstrable equivalent experience
* Qualification/Certified Training in Programme / Project Management to MSP/ PRINCE 2 Practitioner level or equivalent
* Substantial experience in programme managing multistrand construction works within research, pharmaceutical or similarly highly regulated facilities
* Knowledge of construction and engineering contracts and tendering processes
* Experience of reviewing Business Cases
* Knowledge of GMP and/or HSE, Home Office and EA Regulations as applicable to pharmaceutical research and in-vivo facilities respectively
* Knowledge of construction, engineering plant/utilities/equipment and process technologies
* Detailed knowledge and experience of managing project and programme budgets, financial controls and analysis and life cycle costs of projects
* Team management and exceptional people skills including the ability to negotiate and be pragmatic
* Communication skills with ability to communicate clearly in verbal and written form with direct reports, line manager and other stakeholders at all levels
Desirable Criteria
Membership of a relevant Professional Institute or Society, e.g. APM
A relevant professional qualification in a discipline covering building and construction
Qualification/Certified Training in Contract Management
Knowledge of engineering safety systems and Construction Design and Management (CDM) Regulations
Knowledge of operating and maintaining process plant and equipment, mechanical installations and facilities
For the full list of Essential and Desirable criteria please see attached job description.
We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.
UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting by removing barriers and promoting equity and equality of opportunity for all.
Selection Process
This vacancy is using Success Profiles, and will assess your Behaviours, Experience and Strengths
Stage 1: Application & Sift
As part of the application process, you will be asked to provide a Statement of Suitability in no more than 1000 words. This should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with particular reference to the experience criteria or the essential criteria (outlined in the person specification section).
You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.
Note: both your Statement of Suitability and Employment History sections will be scored with equal weight in the sifting process. You must complete both to progress. If you are successful at this stage, you will progress to an interview.
If you are successful at this stage, you will progress to interview
Stage 2: Panel Interview
All applicants that progress to interview will be assessed based on Behaviours in the Civil Service Success Profiles. .
The Behaviours tested during the interview stage will be:
Leadership
Changing and Improving
Seeing the Big Picture
Making Effective Decisions
Delivering at Pace
The interviews will be conducted onsite at Porton Down.
You will be required to prepare a presentation for the final stage interview.
Benefits
* Alongside your salary of £51,824, UK Health Security Agency contributes £13,992 towards you being a member of the Civil Service Defined Benefit Pension scheme.
* Learning and development tailored to your role
* An environment with flexible working options
* A culture encouraging and
* Range of health and wellbeing support
Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare.
Reserve List:
Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.
If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.
DBS - People working with government systems must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this role is SC clearance
Security
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
This role is Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants. Appointments to roles within UKHSA will be made in accordance with the Civil Service rules. This job is broadly open to the following groups:
* UK
* of Commonwealth countries who have the right to work in the UK
* of the Republic of Ireland
* from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
* Relevant EU, EEA, Swiss or Turkish working in the Civil Service
* Relevant EU, EEA, Swiss or Turkish who have built up the right to work in the Civil Service
* Certain family members of the relevant EU, EEA, Swiss or Turkish
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.
The Civil Service embraces and promotes equal opportunities. As such, we run a Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Government baseline personnel security standard
It’s important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:
* life sentences
* arson
* offences
* hate and terror offences
Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role