Charter Construction: Accounts Payable (AP) Specialist

Job DescriptionJob Description

At Charter Construction, a Brand of American Restoration Operations, we have established ourselves as a general construction company that sets the standard for performance, integrity, and quality in the construction business. For over 40 years, we have built relationships with homeowners, community managers, developers, design professionals and insurance professionals delivering extraordinary results in an open and collaborative environment.

About the Role:

We are seeking a highly skilled and motivated Accounts Payable Specialist to join our accounting team at Charter Construction. Customer service to internal and external clients in servicing all aspects of accounts payable. Coordinates the operations and activities of a decentralized accounts payable department. Manages third party account relationships, resolves discrepancies, and satisfies reporting requirements. Proceeds on own initiative and is responsible for decision making, policy development, and implementation of decisions and / or policies.

Minimum Qualifications:

• 2+ years of experience in accounts payable or related field
• Proficient in Microsoft Excel and accounting software
• Strong attention to detail and ability to work independently
• Excellent communication and interpersonal skills

Qualifications:

• Experience in the Construction industry
• Bachelor's degree in Accounting, Finance, or related field

Essential Duties and Responsibilities:

• Be available (in our Seattle Office) during peak business hours to provide direction and resolution in regard to internal and external account payable inquiries
• Review accounts payable documents prepared by project accountants for accuracy, completeness and conformance to policy; authorize for payment
• Train and communicate with subcontractors, subtiers, and internal personnel in regard to past due invoices, pay applications, and protocol.
• Function as an intermediary between vendors, and Charter's Project Managers/Superintendents
• Communicate consistently with subcontractors, suppliers, and clients regarding payment processing and status
• Weekly A/P invoicing processing and check runs; review check register, communicate critical information regarding individual invoices, track joint check information, and review lien release documentation.
• Effectively manage lien releases in regard to subcontractors and subtiers
• Align systems with software applications to streamline information management processes
• Administer and ensure that entered items have the correct job codes, account codes, and payment terms to pay clients / vendors properly
• Ensure that the right accounts payables for each type of invoice are in their proper ledger accounts
• Reconcile A/P accounts and vendor statements
• Research vendor statements, phone calls, and discrepancies
• Determine that payments and accounting transactions are in accord with contracts, purchase orders, established policies and procedures
• Manage Charter Construction’s Home Depot account
• File tax returns (1099’s and 1096)
• Assist with month end financial close, including preparation of statements and reports
• Post invoices in the computer system
• Follow established policies and procedures in examining or reviewing such documents as invoices, requisitions, and purchase orders
• Communicate with co-workers, management, clients, subcontractors, and others in a courteous and professional manner
• Must take ownership of work and demonstrate accountability and follow through
• Perform other duties and assume other responsibilities as apparent or as delegated

Knowledge, Skills and Abilities:

• Knowledge of principles, practices, regulations and procedures as they relate to purchasing and accounts payable
• Ability to communicate clearly and effectively
• Knowledge of preparing accurate and complete financial reports from accounting records
• Analytical and problem solving skills
• Attention to detail and high level of accuracy
• Strong organizational skills to maintain efficiency standards
• Address discrepancies and implement corrective processes
• Maintain a flexible attitude and approach toward assignments and successfully operate under ambiguous guidelines

About Charter Construction

Founded in 1983, Charter Construction Inc. has established itself as a company that sets the standard for performance, integrity, and quality. Our long-standing, loyal relationships with repeat clients are a testament to that commitment. Equally important is the way we build relationships with owners, developers and design professionals. We know that extraordinary results are only possible when everyone communicates clearly and collaborates creatively. We foster this open, forward-thinking approach in every phase of every project.

Our success also lies in our unwavering commitment to customer service. Anticipating problems before they occur, paying close attention to project details, and efficiently managing costs are all components of our philosophy. Our team of dedicated, experienced professionals continually seeks improvement and challenge. We employ and retain the most skilled and the most committed. Our staff combines the best real-world construction know-how with leading edge practices and technologies. Our team combines razor-sharp skill and knowledge of the ever-changing construction industry.

Whether a complex remediation or commercial project or someone’s residence or business that flooded or burned down, Charter Construction delivers value, predictability, aesthetic sensitivity, and a commitment to exceed client expectations.

Charter Construction is an equal opportunity employer dedicated to building an inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to , , , , , , , , , veteran status, genetic information, or any other characteristic protected by applicable law. Charter Construction is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment.

At Charter Construction, we are not looking to engage with 3rd party recruiters, staffing agencies or similar companies.