Construction Accountant
Job DescriptionJob Description
Position Overview:
- Reports directly to the CFO
- Requires a minimum of an Associate's degree
- Must hold a Wisconsin Notary certification
Key Responsibilities:
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Time & Payroll Management
- Manage electronic timesheets from the field, ensuring accurate job allocation.
- Prepare, manage, and distribute weekly payroll for employees and subcontractors.
- Coordinate with the payroll processing firm to ensure timely submission.
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Accounts Payable (AP)
- Monitor AP email as the initial point of contact.
- Distribute job-related AP to Project Managers for approval.
- Enter AP data, excluding specific items like credit card statements, personal reimbursements, rent invoices, insurance, and loan payments.
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Check Runs
- Organize and perform weekly check runs, ensuring each check has an associated invoice or statement copy.
- President signs and delivers checks; if unavailable, the VP of Pre-Construction will assume this responsibility.
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Lien Waivers
- Prepare lien waivers for the CFO’s signature.
- Collect and submit all subcontractor lien waivers alongside company waivers to clients.
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Job Setup & Maintenance
- Set up new jobs in Computer Ease, following job cost estimates from the Pre-Construction Team as a single-source responsibility.
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Mail Collection & Distribution
- Collect mail from the PO box and outside mailbox, distributing it to individual mailboxes.
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Reconciliations
- Reconcile statements from major suppliers by and manage minor vendor statements.
- Reconcile company credit card statements and ensure all receipts are scanned and filed electronically.
- Complete assigned balance sheet account reconciliations.
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Year-End & Audit Preparation
- Assist with documentation for year-end reviews and worker compensation audits.
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Inventory Management
- Conduct and adjust inventory counts as required.
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Bank Deposits
- Make deposits and return with deposit receipts for record-keeping.