Primary Purpose:
Responsible for maintaining Choice Partners contract files, board agenda items and disseminating contract information to members and vendors. May assist in general inquires.
Qualifications:
Education/Certifications:
Bachelor’s degree from an accredited university in business or related field
Professional certification in purchasing preferred, such as Certified Public Purchasing Buyer (CPPB) or Texas Association of School Business Officials (TASBO)
Special Knowledge/Skills:
Ability to effectively utilize computers and software including Microsoft Office suite and other software required by the division
Ability to work with numbers in an accurate and rapid manner
Ability to organize, prioritize, meet established deadlines and handle multiple tasks
Ability to maintain accurate and auditable records
Ability to communicate effectively (verbal and written) using proper English grammar
Experience:
Experience with private or public purchasing preferred
Major Responsibilities and Duties:
Establish and maintain Choice Partners (CP) contract files, paper files and electronic files as outlined by division procedures.
Ensures timely renewal or cancellation of annual contracts as dictated by Contract Managers.
Ensure notification of newly awarded vendor contracts.
Ensure notification of renewed or canceled vendor contracts.
Process executed contracts-copy for CP files and copy to vendor.
Handle incoming inquiries, correspondence and documents.
Update division software/database with program, member, and vendor information.
Assists the Client Services Manager and the Client Engagement Staff in maintaining an accurate database of membership and with research and resolution of issues related to the contract process.
Assist contract managers with public bid opening duties as assigned.
Maintain all insurances and licenses required for vendor contract files.
Participate in conferences and vendor shows to represent CP/HCDE as assigned.
Maintain good public relations with all parties for cooperative services.
Provide excellent customer service to all parties.
Maintain confidentiality.
Maintain a positive attitude and a neat and professional appearance that exemplifies confidence and professionalism.
Be familiar with and assist with duties assigned to other CP personnel when necessary.
Perform other duties as assigned.
Supervisory Responsibilities:
None
