Contracting & Procurement Support Specialist

Description:
Responsibilities:
• Gain a comprehensive understanding of the source-to-pay lifecycle, from Request for Proposal to contract closeout, including process workflows, approvals, invoicing, and Delegations of Financial Authority.
• Review contract documentation, including drafts, executed originals, amendments, and compensation templates, and convert this information into client’s ERP systems.
• Keep track of tasks and requests, ensuring proper prioritization, and document and report periodic progress updates to the client.
• Become familiar with capital and operating budgets and their role in the materials or services requisition process, including recognizing approved spend levels and their impact on the process.
• Provide invoice lifecycle support, including onboarding suppliers, integrating them into ERP, and troubleshooting as needed.
• Develop and maintain close working relationships with internal and external customers to ensure the timely acquisition of goods and services and the payment of invoices.
• Manage reporting requests (both ad hoc and scheduled), requiring the ability to create reports by combining large data sets from multiple data sources in Excel.
• Provide support for stakeholders in the source-to-pay process.
• Identify areas for, and participate in, continuous improvement activities.
Qualifications & Experience:
• Familiarity with contracts and procurement processes.
• Thorough understanding of ERP data structures (SAP experience preferred) and how data flows through the system.
• At least 1 year of experience with SAP or another ERP system.
• Intermediate proficiency with Microsoft Excel, including managing large data sets and creating reports by combining data from multiple sources.
• Knowledge of Power BI or the ability to learn it within 6 months.
• Superior written and verbal communication skills, with the ability to explain complex or technical processes in plain language to end users.
• Exceptional attention to detail, time management, and prioritization skills.
• Bachelor’s degree in business or a related field preferred; 3+ years of specific experience in an ERP environment will be considered in lieu of a degree.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.