Contracts Administrator

We are looking for a Contracts Administrator for one of our clients with the following details:

Starting date: 1 September 2024

Duration: 12 Months

Renewable: Yes

Location: Paris Country/Site France

Status: Residential

TECHNICAL REQUIREMENTS

• Expertise in Contracts & Procurement, Business, Accounting or other field with suitable experience in contracts administration.
• Previous expertise in procurement process including market competitive analysis, international tenders, standards, regulations and procedures
• The service provider shall have expertise for Procurement software: Ariba, ERP (MBC), Microsoft Office (Excel & Power point specifically)
• Ability to work closely with various stakeholders including but not limited to diverse international teams, vendors & subcontractors, affiliates, HQ, etc.
• Organizational skills

Activities

The service provider holder will ensure administration tasks of Contracts & Procurement (C&P) activities related to the projects

Contracts activities

• Ensure proper execution of the C&P process by supporting tendering processes, contributing to tender evaluation and selection recommendations
• Reviewing and editing contract documentation in order to ensure interfaces are clearly defined, all documents are consistent, and all aspects of contract documents are comprehensive and clear;
• Organize the receipt and recording of incoming contracts from other Calls for Tender (CFT);
• Other C&P administrative duties as assigned.

Processes / Procedures / Organization and Administration

• Guarantee the procurement process control and properly coordinate the day to day activities;
• Ensure compliance of the procurement process with all internal Company rules (including Total Code of conduct) and all applicable laws and regulations.
• Organize, update and assist the C&P Lead and project team in implementing referential procedures and the Company Rules relating to procurement activities;
• Analyze the procurement process and identify improvements opportunities;
• Administer contractual correspondence, change orders logs and filing;
• Ensure consistency and compliance of C&P referential and its respect by users;
• Organize and structure documentation and archiving of the C&P entity;
• Prepare and participate in any (internal or external) audits when needed.

Analysis / Reporting / Due diligence

• Making analysis, adding revisions and contributing to the preparation of the call for tender lists, contract strategies and call for tender evaluation plan;
• Ensure definition and implementation of an integrated C&P reporting process;
• Ensure C&P weekly, monthly and annual reporting;
• Perform and/or verify Due Diligence activities on suppliers (Market intelligence, compliance review, commercial benchmark, supplier risk review);
• Conduct both initial and periodic Due Diligence screenings with respect to suppliers;
• Keep record of due diligences performed in relation with Compliance officer.

Tools

• Use systematically the tools and systems available (E-sourcing, ERP, AGORA etc) for the C&P process;
• Ensure use of current ERP "MBC" (link with Finance department, Technical Entities...);
• Participate or ensure Vendor Master Creation and Purchase Orders in ERP "MBC";
• Ensure all tools are properly managed and administered;
• Participate in C&P trainings for end users.

If Interested Kindly apply.