Document Controller

Airswift is currently recruiting for a Document Controller who will work in Solaize, south of Lyon, for an energy company, for a 12 months renewable contract. 





Starting as soon as possible, you will be in charge of reviewing, signing and monitoring Intellectual Property contracts.


The Document Controller Service specialized in Intellectual Property Contracts contributes to:

• Ensure the rigorous and responsive control of Intellectual Property (IP) contracts: verification of amounts, layout, signatories, correspondence to the template and verification of essential clauses, billing address, etc.
  
• Rigorously ensure the administrative follow-up of the IP contract portfolio (for incriminating files): ensure, at all times, the quality of the IP contract information entered in the IP Contracts database.
  
• Electronically sign IP contracts and follow up on their signature, in particular in connection with the Contracts database. Ensure good communication with IP negotiators, requesters and partners.
  
• Store and archive electronically signed IP contracts according to defined procedures. Ensure overall consistency with the other Doc' Controllers.
  

The Service will be provided in French and English.


Roles and responsibilities on the project


The Service Provider will be in contact with different types of suppliers: SMEs, VSEs, Universities, Public or Private Establishments and Institutes and from various countries, in France and internationally. The Service Provider is in direct contact with the legal and commercial managers of private and public companies and organizations.


 


The Service Provider will be responsible for:

• Ensure the rigorous and responsive control of Intellectual Property (IP) contracts: verification of amounts, layout, signatories, correspondence to the template and verification of essential clauses, billing address, etc.
  
• Rigorously ensure the administrative follow-up of the IP contract portfolio (for incriminating files): ensure, at all times, the quality of the IP contract information entered in the IP Contracts database.
  
• Electronically sign IP contracts and follow up on their signature, in particular in connection with the Contracts database. Ensure good communication with IP negotiators, requesters and partners.
  
• Store and archive electronically signed IP contracts according to defined procedures. Ensure overall consistency with the other Doc' Controllers.
  
• Ensure the monitoring of the technologies given in license and ensure the monitoring and collection of royalties in connection with the operational and Management Control departments.
  
• Place Purchase Requests and Orders at the request of the Head of Patent Departments.
  
• Ensure the follow-up (expiration dates, Due Diligences, invoicing) of contracts with Intellectual Property Attorneys.
  

Objectives and deliverables

• Control of Intellectual Property (IP) contracts
  
• Administrative follow-up of the IP contract portfolio
  
• electronic signature of IP contracts
  
• storage and archiving of IP contracts
  
• Tracking of licensed technologies and collection of royalties
  
• Purchase Requests and Orders
  

Skills required


The client requested the mandatory entry of the skills of the Call for Tenders








Français / French





Current


Anglais / English