Executive Assistant and Program Manager

Job DescriptionJob Description**This position is located in Fergus Falls, MN. Relocation or commute required**Join Our Team as Executive Assistant and Program Manager!Lake Region Arts Council in Fergus Falls, MN is looking for a motivated and experienced Executive Assistant and Program Manager to join our team. As a Executive Assistant and Program Manager, you will play a vital role in helping artists and arts organizations in our region, and ensuring efficient operation of the LRAC.About Us:Lake Region Arts Council (LRAC) serves the counties of Becker, Clay, Douglas, Grant, Otter Tail, Pope, Stevens, Traverse, and Wilkin in west-central Minnesota. We are dedicated to supporting and promoting the arts in our region through grants, programs, and services that enhance the quality of life for all . LRAC is a nonprofit corporation, governed by an 18-member Board of Directors, and we have 3 full-time staff members. Our mission is to encourage and invest in the arts by providing funding, fostering collaboration, and advocating for the arts in our west-central Minnesota communities.The Executive Assistant and Program Manager Position:This job is located in Fergus Falls, MN. Relocation or commute is required, and a hybird work schedule is negotiable. Tech equipment is provided. The job is full-time and the compensation is $22-$25 per hour, depending on experience. The position is benefitted, including company-funded HRA and retirement, vacation and sick leave. Work hours: 8 AM to 4 PM Monday through Friday, occasional evenings and weekends.Executive Assistant and Program ManagerDirectly responsible to the LRAC Executive Director.Specific Responsibilities:Executive Assistant/Clerical

• Maintain office environment, answer phones and emails, process mail, respond to inquiries about LRAC programs and services.
• Assist with the maintenance of the LRAC virtual and hard copy files and other clerical duties as assigned by the Executive Director.
• Assist with coordinating contracted staff who manage and maintain the LRAC Arts Calendar, ArtsNews, Artist Registry, website and social media.
• Assist Executive Director in preparing and sending LRAC reports and proposals to funders.
• Assist Executive Director in implementing LRAC programs, such as Annual Meeting and other public events.
• Prepare electronic Board meeting packets and send to Board members.
• Take minutes at the monthly LRAC meetings, type, file and send to Directors.

Public Relations:

• Coordinate the public relations strategy for LRAC, including email, newsletters and announcements, press releases and other external communications.
• Convey a positive image of the LRAC to the public and to LRAC clients.

Artist Mentor Program Management:

• Coordinate and implement all phases of the Artist Mentor program
  • Contact all schools in the region
  • Create, finalize and distribute application materials
  • Oversee student application process
  • Select jury sites and jurors
  • Schedule and conduct the jury sessions and final student selection
  • Pair selected students with mentors or learning experiences
  • Oversee completion of student and mentor reports and contracts
  • Keep accurate records of all processes

Artist Cohort, Program Coordinator:

• Coordinate and implement all phases of the Artist Cohort program
  • Design and publicize the Artist Cohort Program in the region
  • Create, finalize and distribute application materials
  • Oversee application process
  • Schedule and conduct the interviews and final artist cohort selection
  • Organize, schedule and contract with individuals who will work with the cohort members
  • Guide cohort members to completion of program workshops, counseling sessions, artist opportunities, and peer support
  • Oversee completion of reports and contracts
  • Keep accurate records of all processes

Any other functions pertaining to maintenance of a pleasant and efficient office environment, as specified by the Executive Director.Qualifications/Education: A relevant bachelor’s degree or equivalent experience.Required Experience and Qualities:

• Computer skills, including working knowledge of Microsoft Office Suite, Google Suite, Constant Contact, HTML, social media applications and others
• Experience in general office functions and procedures and ability to work with the public
• Excellent communication and organizational skills
• Program and event management,
• Ability to write standard business English

Please submit resumé and cover letter and answer the supplementary questions. Application Deadline: Thursday, April 3, 2025.

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