Expeditor & Procurement Specialist
Airswift is currently looking for an Expeditor & Procurement Specialist to work with an Oil and Gas Company based in Netherlands.
Location: Schiphol area near Amsterdam
Travel within Europe required.
Duration: 12month Renewable
Starting: ASAP
To be based at the vendor's office located in Schiphol area, close to Amsterdam. Travel within Europe required.
Job purpose
Expedite material from time of PO placement to arrival at ALNG plant in Soyo for assigned region (Americas, Europe, Africa & Rest of World) to efficiently meet Required-On-Site-Date.
Role and Responsibilities
Act as the primary contact with vendors to ensure timely delivery of material, including management of Order Acknowledgements
Responsible for coordinating all necessary actions with Supplier and Procurement Specialist when change order is required
Responsible for issuing Letter of Request for prepayments when applicable and coordinate payments with Finance Department to ensure timely payments to Suppliers
Lead the communication between Suppliers and End User when endorsement of technical documentation is required
Report potential delays for Material Purchase Orders which may affect operations or project and propose corrective actions
Act as primary contact with Freight Forwarder (FFW) for assigned region (Europe)
Authorize for delivery (or collection) from Suppliers upon review of shipping documentation and confirmation that contractual requirements are met (right material with required documentation, in the right place and at the right time) Coordinate with FFW for collection of material from suppliers when applicable Supervise receiving as per PO Incoterms locations and confirm accuracy of orders via Clean MR process.
Responsible for coordinating all necessary actions with Supplier in case of OS&D In coordination with FFW, conduct the planning and execution of shipments from FFW to efficiently meet Required-On-Site-Date
Efficiently prioritize shipment method (Air, Sea) utilized by FFW to meet Required-On-Site-Date
Coordinate with IMPEX team to ensure visibility of shipping schedules for arrival of material in Angola
Support submission of necessary documentation to IMPEX team to ensure efficient customs clearance upon arrival of material in Angola
Keep record and provide report progress on PO’s status as required by the organization
Flexibility to travel around the Europe countries for site visits whenever is required.
Coordinate cargo physical pre - shipping inspection on site (Suppliers)
Execution of a Safe, Reliable, Efficient and Sustainable Purchase Requisition (PR) to Purchase Order (PO) process for all material required by Angola LNG OPCO
Steward third party material spend to maximize value and deliver on time for assigned material requirements.
Secure safe, reliable and cost competitive Third Party material
Ensure bid transparency as per established process and procedures
Align with Category Management to develop strategies to strengthen supplier performance
Ensure material procured meets requirements for safety, reliability and cost competitiveness
Main accountabilities (deliverables)
Accurate and on-time delivery of material from supplier as per incoterms PO agreement
Planning and execution of shipments from FFW in assigned region to efficiently meet Required-On-Site-Date
Obtain and efficiently validate shipping quotes and gain approval from Logistics Supervisor
Submission of necessary documentation to IMPEX team to ensure efficient customs clearance upon arrival of material in Angola
Keep Company systems updated at all times to ensure visibility of material tracking for the Material PO’s assigned
Generate regular and ad-hoc status reports for Logistics Supervisor and other departments as required on all current progress and Supplier performance
Grow professional relationships with various internal and external stakeholders and Support the Strategic Supplier Relationship process for key suppliers by implementing KPIs, initiatives to measure and improve supplier for quality performance and cost competitiveness
Maintain cross functional collaboration with internal customers
Meet and collaborate with Procurement team and appropriate Category Manage to assess reliability of suppliers and to identify solutions for ongoing problems Execution of all assigned 3rd party material requirements, ensuring all relevant policies, processes and procedures are followed
Development and utilization of systems/tools and technology
Development and utilization of efficient and effective processes and procedures to reduce time and cost of delivering SCM services
Establish and meet Procurement KPIs
Ensure material purchases are carried out in compliance with international regulations, standards, processes and approved Company procedures
Build relationships with suppliers and negotiate for the best terms
Evaluate supplier performance and compliance
Coordinate with materials management planning team to ensure inventory stock levels are maintained
Support the execution of Annual Contracting & Procurement Plan and appropriate spend channel management in collaboration with Category Management Complete negotiations and make recommendations for award on purchases not covered by existing contracts (MPAs)
Raise Technical Queries when required and follow up until resolution
Ensure the proper technical, commercial, site safety, legal and logistics requirements are defined in RFQ/RFP and Purchase Orders
Create Purchase Orders in Company System and manage change orders when required in accordance with established procedures
Provide business partners with market information (e.g. bid estimates, pricing trends, availability of goods)
Identify leveraging opportunities
Assist with all commercial issues during the equipment procurement cycle
Key interfaces
Expediting Coordinator
Logistics Superintendent
Project Managers
Spare Parts Coordinator
SCM Project Coordinator
Procurement Superintendent
Category Managers
Project Procurement Coordinator
Import/Export Coordinator
Cargo Movement Coordinator
Expeditors
Materials Management
Finance Department
Suppliers
Freight Forwarder
Educational qualifications or equivalent experience
University Degree and 6 - 10 years relevant experience
Supply Chain/Logistics professional certifications (Dangerous Goods Regulations (IATA), CIPS, Government certificate requirements, etc)
Experience
Supply Chain Management and/orMaterial Management and/or Warehousing and/or Logistics and ERP (SAP or similar)
Target Behaviours
Safety, Reliability, Efficiency & Sustainability Strong team player and proven ability to deliver timely quality results Ability to define, improve, and control process effectiveness and
efficiency. Keen to observe, anticipate, prevent, mitigate, and solve
problems. Proactive communicator who establishes good customer networks
& stakeholder relationships with strong interpersonal skills.
Self-Starter, persists in pursuing professional and personal goals
and targets despite obstacles and setbacks
Strong data analytical skills, strong planning and organizing skills,
with attention to detail
Keen to observe, anticipate, prevent, mitigate, and solve problems
Problem solving to ensure effective corrective action planning and
follow-up to conclusion
Place the health and safety of individuals and the environment
above all else
Take accountability and responsibility
Model leadership for others at all levels of the organization
Exhibits “One Team” behavior
Capacity to work in a dynamic environment
Ethical