Fleet & Procurement Manager

Job DescriptionJob Description

About Your Role
As Fleet & Procurement Manager, you will oversee our entire vehicle fleet while managing the procurement process for vehicles, equipment, and supplies. You'll be responsible for maintaining fleet efficiency, controlling costs, and ensuring our vehicles are properly maintained and compliant with all regulations. Additionally, you'll be responsible for procurement of rental items and inventory, developing and maintaining vendor relationships while securing the best pricing and terms for company purchases.

What's a Typical Day Look Like?
Your day involves monitoring fleet status, coordinating maintenance schedules, processing procurement requests, and negotiating with vendors. You'll work closely with operations teams to understand their needs, manage vehicle assignments, and ensure all purchases align with company requirements and budgets.

What You'll Do
Your duties include, but are not limited to:

• Fleet Management: Direct all aspects of fleet operations, including maintenance schedules, DOT compliance, licensing, and registration requirements.

• Vehicle Lifecycle Management: Oversee the acquisition, maintenance, and eventual disposal of fleet vehicles, optimizing for total cost of ownership.

• Procurement Strategy: Develop and implement procurement strategies for vehicles, equipment, and supplies while maintaining strong vendor relationships.

• Cost Control: Monitor and analyze fleet operating costs, fuel management, and procurement expenses to identify savings opportunities.

• Vendor Management: Source and evaluate vendors, negotiate contracts, and maintain relationships to ensure competitive pricing and reliable service.

• Driver Safety Program: Manage driver qualification files, coordinate required training, and monitor driver performance and compliance.

• Purchase Management: Process and track purchase orders, maintain accurate records, and reconcile procurement documentation.

• Inventory Planning: Work with operations teams to forecast needs and maintain appropriate inventory levels of frequently purchased items.

• Data Analysis: Track and analyze fleet metrics, procurement data, and vendor performance to optimize operations and control costs.

What We're Looking For
You combine strong fleet management experience with procurement expertise and analytical skills.

• You have 3+ years of progressive experience in event operations or related field

• You have experience with DOT regulations and compliance requirements

• You’ve got a background in vendor management and contract negotiation

• You’re an experienced user of procurement and inventory management systems

• You have knowledge of and experience with safety regulations and OSHA requirements

• You have a strong understanding of the event rental, hospitality, or related industries

• You are a skilled negotiator and possess excellent communication skills

• You have strong problem-solving and decision-making abilities

• You’re detail-oriented with strong follow-through

• You are a data driven decision maker

• You have a proven ability to manage multiple projects simultaneously

What We Offer
We recognize that our team is our greatest asset. As we've grown throughout the years, our people remain at the heart of our success. 

To show our appreciation, we offer a generous compensation package that includes:

• Compensation: Competitive salary commensurate with the role

• Pay Cycles: Paid Weekly, on Monday of each week

• Retirement: 401(k) plan with employer matching upon eligibility

• Healthcare: Medical, dental, and vision coverage available 

• Life insurance: Group life insurance available if eligible

• Time off: Flexible PTO policy with paid holidays

More About Our Company
We're committed to providing equal employment opportunities (EEO) to all candidates, without discrimination based on , , , or expression, , , , genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws, including Title VII of the Civil Rights Act of 1964 and the Americans with Disabilities Act (ADA). Following the Immigration Reform and Control Act of 1986, all new hires must verify their and eligibility to work in the United States.

Important Note
Applicants must be legally eligible to work in the United States. Proof of work authorization will be required upon hire.

Company DescriptionAt iRentEverything.com we deliver extraordinary events by providing an unparalleled customer experience from time of conception to post production. We strive to be the leader in our industry both locally and nationwide. The values of our company align with our daily operational strategies to promote a fun and rewarding environment in which to work.Company DescriptionAt iRentEverything.com we deliver extraordinary events by providing an unparalleled customer experience from time of conception to post production. We strive to be the leader in our industry both locally and nationwide. The values of our company align with our daily operational strategies to promote a fun and rewarding environment in which to work.