Grants and Compliance Manager - Non-profit

Job DescriptionJob Description

Mid-Willamette Valley Community Action Agency (MWVCAA) has been fighting poverty in the Willamette Valley since 1967. We are poised to save lives, support families and create housing and sheltering options for those in need. We are currently looking for a Grants and Compliance Manager for our Finance Department. This is a critical grants role that oversees a team of grant and procurement professionals while ensuring the organization's compliance with federal, state, and local grants regulations. This role will manage all aspects of grants administration, from research and proposal development to monitoring, reporting, and compliance with funding requirements. The Grants and Compliance Manager will work closely with the CFO and other departments to support the organization's financial health, transparency, and sustainability, ensuring efficient management of grants and procurement activities

If you are serious about making an impact, this is the place to do it. MWVCAA serves thousands of children, youth, and adults with vital services, and employs more than 550 staff that use our technology and other resources to serve people in poverty.

MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

Bachelor Degree in Accounting or in any discipline that includes or is supplemented by 30 quarter (20 semester) credit hours in Accounting. Credit hours must be upper division from a system of higher education at a four year institution accredited to grant Baccalaureate degrees; or six years of professional accounting experience, two years of the experience must have included;

1. Designing and/or modifying accounting systems or accounting structures that require frequent changes in requirements to meet specific business objectives.

2. Consulting with program managers or external organizations; and assuring the proper functioning and accountability of fiscal operations;

3. Independent research and analysis which includes making recommendations that resolved issues; and preparing or compiling complex financial reports.

*Additionally, prior work experience with grant accounting and Federal grant requirements is required.

CERTIFICATES, LICENSES, REGISTRATION

• Valid Oregon Driver's License and insured vehicle available for use on the job or acceptable alternative.
• Child Care Division criminal background registry check with State of Oregon.
• Pass pre-employment and random drug testing.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Intermediate proficiencies in MS Office and prior experience and competencies in financial software and reporting. Experience with financial statements and reporting.
• Analytical capabilities and math proficiencies.
• Ability to provide a workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. Highly effective and well-developed interpersonal skills and self-awareness.
• Ability to collaborate across multiple systems and programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive.

Audit

• Assists the CFO in organizing planning, preparing and overseeing all tasks related to month and year-end accounting and reporting including the annual audit, preparation of data for financial statements.
• Monitors agency cash flows as it pertains to grant funding; report status to CFO and Deputy Executive Director timely.
• Reviews journal entries, financial status reports, federal financial reports, and other reports prepared and input by other accountants.
• Coordinate all audit and grant funder monitoring and review activities.
• Prepares journal entries to adjust and correct agency accounts per analyses and reconciliations and assigns to accounting staff for input.
• Prepare analyses requested by the CFO to aid in financial management of the agency; recognize issues that should be raised and prepare data for presentation to the CFO using own initiative.

Compliance

• Maintain expert knowledge of GAAP, OMB Uniform Administrative Requirements, and cost principles of agency grant agreements and awards. Apply this knowledge to control accounting functions, advise accounting staff and ensure adequacy of agency controls and procedures related to grant activity, accounting and reporting.
• Apply advanced accounting theory, accounting and management skills to develop and implement agency accounting policies, procedures and use of systems; ensure integrity, accuracy and control of data; and control the expenditure of funds.
• Maintain agency internal control plan and documentation of controls; bring issues to the attention of the CFO and recommend solutions.
• Assist in the development and documentation of business processes and accounting policies to maintain and strengthen internal controls.
• Understand the policies and procedures for purchasing and contracting in accordance with applicable federal, state and local laws and procedures.

Grants Management

• Collaborate with program teams and finance to create accurate and comprehensive grant budgets, ensuring proper allocation of funds and compliance with funder specifications.
• In collaboration with Chief Program personnel, manage the submission process for federal and state grants, ensuring all documentation is complete, accurate, and submitted on time.
• Build and maintain positive relationships with funding agencies, ensuring effective communication and transparency throughout the grant cycle.
• Provide training and guidance to staff on grant processes, compliance, and reporting to ensure a consistent and well-informed approach to managing grants across the organization.
• Implement systems for tracking and monitoring grant expenditures, ensuring that funds are being used appropriately and within approved budget categories.
• Work closely with program directors, finance, and senior leadership to align grant management with organizational goals and ensure effective program implementation.

Procurement Management

• Create and implement cost-effective strategies for acquiring goods and services while adhering to the organization's mission and budget constraints.
• Identify and engage with potential suppliers, negotiate contracts, and maintain strong relationships to ensure long-term collaboration and sustainability.
• Work closely with finance and program departments to monitor and control procurement-related expenses, ensuring cost-effective purchasing and alignment with the organization's financial goals.
• Ensure procurement practices meet legal and regulatory requirements, including non-profit-specific guidelines, and adhere to ethical standards.
• Partner with program managers, operations, and finance teams to understand the specific needs of each department and ensure procurement aligns with program objectives.
• Identify potential procurement risks and develop strategies to mitigate them, ensuring minimal disruption to the organization's operations.
• Maintain accurate procurement records, prepare reports on procurement activities, and ensure transparent documentation for auditing purposes.
• Provide guidance and training to staff involved in procurement processes to build internal capacity and ensure best practices are followed.

SUPERVISORY RESPONSIBILITIES

This position has direct responsibility and supervision of five or less staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities for this position include interviewing, hiring, and training employees, as well as planning, assigning, and directing their work and appraising their performance. The Manager is also responsible for addressing staff complaints, rewarding and disciplining employees.

PHYSICAL AND MENTAL DEMANDS

• Specific hearing, speaking and vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds.
• Manual dexterity for handling office equipment.
• Frequent periods of working at a computer/laptop at a desk for long periods of time.
• Mobility within the office and between sites.
• Adapts to changing circumstances, and applies good judgement when needed.
• Able to focus under pressure of multiple deadlines.

WORK ENVIRONMENT

• Mostly indoor work environment with frequent interruptions and demands.
• Occasionally exposed to outside weather conditions.
• Occasional remote work from home is available.
• Occasional work during non-business hours, such as evenings or weekends, may be required.

**This is a partial list of essential duties and responsibilities. To review the full job description, download below.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon , , , , , , expression, , veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232.

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