IAC Contract Management Engineer H/F

Role Definition

Role Definition

Activity 1: Contractual Management and Claim Management 

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– Lead all variations and claim management: (on daily basis)

• Pro-actively anticipate and avoid unexpected claims including resolution of issues/disputes for Contract(s);

• Negotiate the variation and the claims;

• update of the Variation and Claims register

• report to the Client’s Variation & Change Committee,

• Preparation of the amendments in collaboration with the Client’s legal team

• Contractually analyse Letters and notices from the Contractor

• Write Letters and notices to the Contractors

    Deliverables :

• Progress Reports

• Minutes of Meeting (MoM)

• Letters (.doc; .pdf; via Aconex)

• Regular update of the Contractual and Commercial register for the allocated contracts

• Variation and Change Management (VCM) forms

• Variation and Claims register

• Contract Amendments

• Variation Orders

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– Participate in contractual execution management and administration: (on daily basis)

• Perform commercial management of contracts in cooperation with Package Manager

• Ensure Array Cable Contractor(s) acts in accordance with Contractual terms and conditions.

• Assess impact of technical decisions and consequent actions, defining actions along execution of the Package works.

• Manage and follow up of contractual payment schedule and applications for payment with analysis of contractual impacts on future commitments and associated risks

• Manage pricing, commercial and contractual consequences associated with other contracts, in close collaboration with other Contracts Managers

• Ensure both Package team and the Contractor(s) meet all contractual obligations, in accordance with contractual terms and conditions.

    Deliverables :

• Regular Reports to the Package Manager

• Legal/Contractual advise in coordination with the legal department

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• Manage and follow up of contractual payment schedule;

• Interface with the Client finance team to ensure the timely payment of the Contractor;

    Deliverables :

• Payment Certificates

• Reports

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• Interface with the other Client’s Contract Managers (on daily basis)

    Deliverables :

• Email

• MoM

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• Interface with the Risk Management Teams to manage the Contract’s contingency use (on monthly basis)

    Deliverables :

• Email 

• MoM

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• Participate to follow up meetings with the Contractors (On biweekly Basis, ad-hoc)

    Deliverables :

•  MoM

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Activity 2: other tasks

• Support the review of documentation

    Deliverables : Document Comment Sheet

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2 Participation to Meetings & Workshops

In order to ensure a continuous communication between the Client and the Service Provider, a series of meetings will be organised by Client throughout the duration of the Contract. Attendance and participation to these meetings will be key to ensure communication and alignment between the parties.

2.1 Coordination Meetings

Among the recurrent meetings organised by Client, the Service Provider may be requested to attend to monthly/biweekly coordination meetings. These meetings will aim at:

• Measuring performance of the Contract execution,

• Reviewing upcoming needs for additional activities and termination of on-going activities as the case may be,

• Holding discussions on challenges, difficulties, lessons learnt.

From time to time, the coordination meetings could be face-to-face meetings held in the Client’s offices in Paris-La Défense and/or in Lille. However, if jointly agreed, those meetings will normally be held through conference call or teleconference call.

Note:

• The agenda of coordination meetings is at this stage preliminary and will be finetuned all along contract execution,

• The frequency of these meetings may vary (increased, decreased or even suspended) during periods when exchanges do not seem to be necessary.

2.2 Adhoc Meetings & Workshops

In addition, various ad-hoc meetings or workshops will also take place. If Client judges it relevant, the Service Provider will be requested to attend to these ad-hoc meetings.

Qualification

• Fluent in English

• Perfectly know the FIDIC (Yellow Book)

• Contract template

• Good experience in offshore industry (wind + Array Cables ideally) working with this type of Contract.