Logistics Coordinator

Job DescriptionJob Description

Please note, this is not a remote position.

Office Hours: 6:00 AM - 2:00 PM

Track and Manage Shipments

• Update internal documents with new weekly shipments
• Monitor and track all shipments to ensure timely delivery.
• Communicate updates and delivery schedules to relevant stakeholders.
• Manage and communicate with external parties, such as truckers, steamship line, customer receiving departments, etc to maintain smooth delivery of products

Process Delivery Orders and Bills of Lading (BOLs)

• Prepare and send delivery orders, BOLs & arrival notices to freight partners.
• Ensure accuracy of all shipping-related documentation.

Coordinate with Truckers and Freight Partners

• Send new load lists and pickup numbers to truckers.
• Handle all trucker communication regarding shipments.

Review & process trucker invoices and freight costs

• Review all trucker invoices for accuracy; if any discrepancies are found, coordinate with the truckers to get them rectified.
• Update and maintain the Freight Cost Spreadsheet.
• Send out payment remittances to truckers.

Update Shipment Records

• Maintain accurate records of all shipments.
• Update shipment details with new weekly shipments.

Process and Create Invoices

• Create an invoice list based on completed deliveries.
• Ensure all invoice-related data is entered and updated in relevant spreadsheets.

Import Documentation & Compliance:

• Prepare and submit ISF in compliance with U.S. Customs regulations.
• Coordinate and manage customs clearance processes, ensuring timely and accurate documentation submission.
• Liaise with customs brokers, freight forwarders, and regulatory agencies to facilitate smooth import operations.

General Administrative Duties

• Receive incoming calls and check voicemails.
• Respond to all incoming emails and inquiries in a timely manner.
• Complete filing electronically and manage physical documentation as needed.
• Assist in general administrative duties such as copying, faxing, and archiving.
• Organize lunch pickup
• Maintain a clean and organized place of work

Requirements:

• Bachelor’s degree is required
• Proficiency in Microsoft Excel
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy in data entry and document management
• Strong written and verbal communication skills