M&E Project Administrator

Job Description

M&E Project Administrator
Contract/Permanent
Cambridge (Luton from March 2025)
ASAP Start
(Full-Time 5 days on site, no Hybrid working)

1st Step Solutions are working on behalf of a Tier 1 M&E Contractor in London who have an opportunity for an experienced M&E Project Administrator to join their team in Cambridge, will then move to Luton project in March 2025.

Responsibilities:

• Distributing and management of incoming information from EDMS to project site team and saved to project server.
• Maintenance, monitoring, and control of company and project records using filing system.
• Drawing control, management of the drawings register, liaison with outsourced CAD & BIM services team. Drawing number protocols are correct. QA checks of drawings. Distribution of drawings to site team and supply chain.
• Uploading of all site documentation, updating registers and site files.
• Compiling H&S files while ensuring they are issued in accordance with the HSE legislation.
• Office hard copy file structure created for all site inductions. Induction register created. Daily updated and weekly monitored for expired H&S card accreditations. Liaise with supply chain supervisors for necessary information.
• Site team and supply chain meeting minutes populated when required.
• General administrative duties.
• Preparation of monthly progress and weekly company labour returns for contract/project managers.
• Preparation of weekly sub-contractor meeting schedule for project team.
• Issue weekly company schedules to client and supply chain.
• Meeting room bookings for team and sub-contractors.
• Site office and facilities management, archiving completed projects and stationery purchasing.
• Site team expense claims and travel bookings when required.
• Organising and dealing with all IT issues for the project and site team office teams.
• Creating and regular updating of site directory, populate site team holiday planner.
• Liaising and requesting drawings and contracts to be printed with out-sourced printing company.
• Organising courier requests.
• Collating and inputting site monthly hours for site team and supply chain.
• Ordering H&S and bespoke company signs from outsourced sign printing company.
• Ordering company permit and other bespoke books.

Due to the number of applications that we receive, only successful candidates will be contacted.