MEETING/HOSPITALITY PLANNER 85K FOR FULL SERVICE INT'L LAW FIRM DC

Job DescriptionJob Description

THIS WORLD RENOWNED, TOP TIER LAW FIRM WITH 1,000+ ATTORNEYS LOCATED THROUGHOUT 12 OFFICES IN US, EUROPE AND ASIA IS SEEKING A MEETING PLANNER for their DC Office ON SITE They are also interviewing individuals out of Hospitality and Conference Services. GREAT AND VERY RARE OPPORTUNITY.

In this position you will be providing courteous and efficient service to both clients and staff for coordination of onsite meetings. In addition, you will be coordinating with conference room planners for daily requirements and office specific needs.

Reviews monthly/weekly conference room meeting schedule to determine meeting needs.

Coordinates internal meetings and special events, working with event owners and contacts.

Proactively initiates contact with internal event owners on upcoming/potential events.

Works with food service vendor to provide special menus, linens, china etc. as needed.

Contacts meeting owners as necessary to finalize and confirm meeting details. Checks meeting services prior to meetings to ensure all requirements are established and ready.

Holds daily meetings with facilities, BSC Conference Room Planners, food service and IS to review the upcoming week’s details.

Liaisons with Conference Room Planners, as needed, to confirm meeting details and update office information in scheduling system.

Reviews invoices related to meetings and events for accuracy and submits same for payment including food service catering and outside billing.

Assists with monthly and annual events by planning themes, ordering décor, working with vendors, and planning menus.

Builds invitations for assigned events and incorporates software to track RSVPs. May also be called on to assist with building invitations for Client Development events or webinars.

Handles special requests and/or problems and recommends appropriate solutions.

Assists with external events to include managing RSVPs, the RFP process, event collateral, event staffing, registration, etc.

Assumes additional responsibilities as assigned including support to the DC operations department as needed; works closely with Office Administrator / Director and Operations / Administrative group for local standards, budgeting and workflow.

Contributes to the Firm’s service excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a "can do" attitude to internal members/departments of the firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.BA

Company DescriptionGlobal law firm, high profile clients, collaborative team, interesting work!Company DescriptionGlobal law firm, high profile clients, collaborative team, interesting work!