Office Admin Manager (Space Planning/ Office Relocation/ Vendor and Lease Mgmt) #HDC

Responsibilities Ensure smooth business operation by handling and administering office facilities Administer company policies relating to office maintenance and ensure adherence to company administrative procedures Ensure procurement and utilization of company assets in a cost-effective way - Oversee office space, equipment, suppliers, renovation, furniture maintenance by effectively utilizing of resources Manage and liaising with suppliers as well as vendors Participate in service agreement negotiation and selection of vendors Provide feedback and review vendor performance to ensure compliance with standards Manage maintenance programs relating to exterior and interior office conditions Undertake project management for office renovations and design Must be able to maximise office space as part of productivity drive and introduce new concepts in workspace design Manage and negotiate with vendors to achieve workspace requirements within budget and in a timely manner Administer and manage services such as courier, printing, reception, maintenance of printers, copiers etc. Disposal and maintain company assets in accordance to company policies Manage outsourced partner for Environmental Services (Housekeeping/ Pest Control/ Linen / Waste Management) Conduct regular inspections and audits on Environmental Services to ensure safe environment, meeting standards as well as identify opportunity of improvements Manage office equipment and its contracts, lease and service agreements etc. Support the implementation of asset enhancement initiatives, renovations works, etc. Support the departments in administrative duties e.g. courier service, stationery orders Space planning plus office relocation Role will need to liaise with M&E Consultants and Contractors Familiar with commercial lease T&Cs Management of multiple locations of admin spaces Work with internal stakeholders to forecast space requirements Submission of budget papers for CAPEX and OPEX Manage and forecast office admin budget Manage corporate telco account Other ad-hoc projects Thank You. Leon Leong De Cong R1551708