Operations Administrator

DUTIES & RESPONSIBILITIES:

• Provide and coordinate administrative support to the Plant Manager and Operational Departmental Heads, allowing them to focus on their core duties. 
• Kronos Power User to include providing group or 1-2-1 training on Kronos for new supervisors/managers and maintain ‘How To’ crib sheets for Kronos.
• Assist in tasks such as time keeping, communications and statistical reporting.
• Scribe/Minute taker for various meetings e.g. return to work, attendance.
• Ensuring all urgent and/or confidential communications are received and distributed to relevant parties in a timely manner 
• Running and collating reports which may include reports to the Plant Manager and Departmental heads as required and identifying when trigger points have been reached.
• To provide administrative support including when appropriate to all team members to support a range of department initiatives such as employee engagement and culture forum.
• Organising and planning internal and external training events.
• Produce internal and external training pack and certificates.
• Coordinating travel arrangements for the department (including visa applications).
• Assist in producing the department TV presentation communication.
• Management system documentation admin and auditing.
• Oversee and report on site timecards, absences and overtime have been approved on a monthly basis prior to payroll close.
• Creating and maintaining profiles for all employees on the Assure ID Software and printing off Access Cards/Parking Permits
• Creating access profiles on the Net2 Access Control software and backing up system regularly

SKILLS & EXPERIENCE REQUIRED

Strategic

• Able to understand the business needs and drivers and align with the strategic initiative (Business Acumen)
• Able to adeptly learn the context of a challenge and quickly integrate new skills (Learning on the fly)
• Able to understand, evaluate and apply technical information (Functional/Technical Learning)
• Anticipates the impact of change and rises to the challenge, with the ability to accept risk and uncertainty (Dealing with ambiguity)

Operating

• Adept at exercising good judgement (sometimes with incomplete information) whilst being constrained by tight deadlines (Timely Decision Making)
• Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks (Informing)
• Can Orchestrate multiple activities and resources to accomplish a goal (Organising)
• Be quick to identify critical information and respond appropriately (Priority Setting)
• Able to apportion time effectively to complete tasks (Time Management)
• Able to define, work within and improve business processes based on immediate and future business needs (Process management)

Confidence

• Confident and professional when representing the company (Written Communications & Presentation Skills)
• Aspiring and keen to advance within the organisation (Career Ambition)
• Is cognizant of organisational culture and politics, and appropriately adjusts personal style to be effective (Organisational agility)
• Can be counted on to take personal responsibility in challenging situations and be willing to engage in disputes in order to settle them equitably (Conflict Management)

Energy

• Will be energised by challenges and drawn towards opportunities (Action Oriented)

Organisational

• Is a consummate networker who can initiate relationships within and between organisations that leverage the strengths and capabilities of all parties (Organisational Agility)
• Confident and professional when representing the company in person and in writing (Written Communications & Presentation Skills)

Personal and Interpersonal

• Strategically plans ways to demonstrate superior customer service for business stakeholders (Customer Focus)
• Instinctively discerns what drives his or her audience and deftly ignites and steers their sense of purpose to a common goal (Managing vision and purpose)
• Promotes a win-win ethos and inclusive team culture in line with business strategy (Building effective teams)
• A candid team player who collaborates with peers to solve problems (Understanding Others)
• Committed to self-improvement and development through the role in order to achieve career goals (Self Development)
• Firm and diplomatic when negotiating (Negotiating)
• Is known to consistently adhere to ethical principles and expects others to follow suit (Ethics & Values)

Quality
Essential
 

Experience:

• Previous experience working in an office setting and performing clerical work
• Advanced knowledge of productivity tools, including Microsoft Office
• Strong communication skills and office communication tools such as Microsoft Outlook
• Proven organizational skills and ability to work on own initiative on a regular basis
• Highly dependable and trustworthy
• Effective communication skills and ability to communicate across different levels of the organization

Skills, training or special knowledge

• Computer literacy (including good command of Microsoft Excel, Word and Outlook)
• Good understanding of Kronos

Quality Assurance

Carry out all duties in accordance with the Quality Assurance procedures and department/area work instructions.

Contribute to general improvements in the quality and key activities of the department/area.

Training

Participate in training where required.

Health, Safety and Environment

Carry out all duties safely and in accordance with the Health & Safety Policy, Employee Handbook, procedures, training and instruction.

To be safety conscious and report any safety hazards to the HSE representative.

A flexible benefits program for you and your family through salary sacrifice:

• Dental Insurance 
• Healthcare Cash Plan 
• Partner Life Assurance 
• Critical Illness 
• Retail vouchers 
• Gym membership 
• Cycle to work 
• Travel insurance

Why Join Us?

At NOV, you will have the opportunity to work in an international environment with interesting and challenging assignments. We offer excellent opportunities for professional development, attractive compensation, and stable employment conditions. You will be part of an informal working atmosphere, characterized by openness and personal responsibility, working alongside skilled professionals on diverse and impactful projects.

About Us

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success. 



We Power the Industry that Powers the World 


Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future. 



Global Family 


We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work. 



Purposeful Innovation 


Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better. 



Service Above All 


This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.