Operations Manager

Job DescriptionJob Description

KidSmart is seeking an Operations Manager who has the confidence, knowledge and creativity to manage the facility and operations of this growing, and well positioned community-based not for profit. The organization is looking for someone who is entrepreneurial minded and prepared to provide the inspired external and internal leadership required of this role.

THE POSITION

  This is a key leadership position that requires an entrepreneurial spirit, strategic thinker, capable manager and seasoned operations professional.  The Operations Manager will oversee, direct and manage all facilities (including the warehouse, facilities, logistics, the organization’s administrative offices and systems), supervise volunteers, with one direct-report: Facilities Supervisor.  

  The Operations Manager is responsible for the tracking and management of all donated product as well as managing the in-kind budget for maintenance of the new KidSmart facility.  This position works directly with the contractors, vendors and special project staff/volunteers for the new facility and campus.

  This role is responsible for leading the annual process improvement plan for top key areas of operations, to improve organizational effectiveness and efficiencies.  This position also develops, leads and manages meeting the goals and growing capacity of annual strategic partnerships. 

KEY RESPONSIBILITIES

  The Operations Manager directs and manages the overall operations of KidSmart by leading all corporate operations, warehouse, distribution, inventory, supply chain, and logistics. He or she will build on KidSmart’s exceptional record of providing free educational resources to students in need, and is a key member of the organization’s growing management team and staff.

Key Responsibilities Include:

·       Manage facility and campus to ensure brand, image, messaging, safety, ADA, health, and OSHA guidelines are followed/enforced and all up to protocol for all interior and exterior spaces. 

·       Manages operational budget, as assigned, ensuring efficiency within budgetary guidelines.

·       Manages vehicle and equipment operation, maintenance, cleanliness and repairs including forklift certification for all KidSmart staff. 

·       Manages all logistics relationships, coordinates the logistics of both inbound and outbound product donations as well as serves as the logistical lead for all KidSmart programs and events.

·       Manages all product and in-kind procurement activities by establishing and leading protocols and processes for inventory intake; control; forecasting; product/distribution needs through KidSmart’s adopted inventory management system (AppleBase).

·       Supports all operational tracking and reporting for grant deliverables in an accurate and timely manner.

·       Manages the coordination of product and set up for volunteer groups and assist operations team to train, direct, assign tasks, and evaluate volunteers working at KidSmart facilities and events.

·       Supports volunteer and events staff to ensure meeting all annual goals for recruitment, retention, recognition, appreciation and overall volunteer management.