Planning Specialist

Position: Planning Specialist
Roles and Responsibilities:

• Manage workflow processes including Corrective Maintenance (CM), Preventative Maintenance (PM), and Minor Projects (PJs).
• Oversee Management of Change (MOC) processes to ensure risk assessment and implementation of recommended software or plant changes.
• Track refurbishable spares processes, including tagging, repair, quality checks, logistics, and reinstallation.
• Develop preventative and predictive maintenance procedures using OEM manuals, industry best practices, and standards such as ASME, ISA, API, IEEE, NETA, IEC, ASNT, ASTM, and FMEAs.
• Create forms, checklists, and inspection sheets to support maintenance procedures.
• Develop a Long-Term Outage Plan to satisfy all legal and regulatory requirements and asset-specific maintenance in accordance with the Asset Management system.
• Formulate and document workflows with timelines for all steps in the Outage Planning process.
• Develop and schedule preventative, predictive, and condition-based monitoring maintenance processes for critical equipment.
• Continuously monitor and optimize the PM program.
• Recommend predictive maintenance activities to improve plant reliability.
• Complete projects assigned from Project Charter to Closeout using standard Project Management methodologies.
• Develop template reports regarding the management of all Outage Planning and Projects utilizing PMP standards.
• Conduct audits of the MOC, TIL, and Contractor Management systems.
• Plan all assigned maintenance work activities according to quality standard work package requirements.
• Participate in Planning and Scheduling Meetings and other planning-related meetings as required.
• Ensure work packs are complete with job plans, resources, risk assessments, P&IDs, and materials available and staged before scheduling.
• Audit jobs in progress to ensure planning accuracy.
• Perform other tasks as assigned by the Team Lead to support the function.
• Perform other related duties to support the achievement of the company’s goals and objectives.
• Develop workflows for:
  • The registration and management of contractors in accordance with the contractor management policy.
  • Managing the acquisition, tracking, planning, execution, and closeout of Technical Information Letters (TILs) or any Original Equipment Manufacturer (OEM) recommended modifications.
  • Maintaining electronic and hard copy records as necessary for compliance with the Asset Management system.
  • Managing the Capital Parts Tracking program.
• Create, update, and manage a Microsoft Project schedule for all outages and capital projects.

Education and Experience:

• B.Sc. in Engineering or a related discipline.
• Minimum of seven (7) years of experience in the planning of maintenance for a plant or heavy plant industry as a mechanical engineer, with at least three (3) years at a supervisory level. OR
• Minimum of twelve (12) years of experience in the planning of a plant or heavy plant industry as a mechanical technician, with at least five (5) years at a supervisory level.
• Project Management Professional (PMP) certification is an asset.

Membership and Licenses:

• PMP Certification.

Knowledge, Skills, and Abilities:

• Actively promote and personally observe HSE procedures, using tools, equipment, and materials effectively.
• Knowledge and experience in maintenance execution and Reliability Engineering.
• Practical experience in developing job safety analyses for maintenance activities.
• Knowledge of maintenance planning and scheduling processes.
• Training in a computerized maintenance management system (CMMS), preferably Maximo, with a proven track record of using the system.
• Practical use of MS Project is an asset.
• Proficiency in computer applications, including word processing, spreadsheets, and database applications.
• Effective analytical, organizational, problem-solving, and time management skills.
• Ability to identify root causes and reach logical resolutions, establish and prioritize tasks and objectives to manage time, resources, and risks appropriately.
• Practical-minded with excellent organizational and interpersonal skills.
• Ability to anticipate future changes or challenges and develop appropriate solutions.
• Strong collaboration skills to work with internal teams and stakeholders.
• Effective communication skills, both verbally and in writing, with superiors, colleagues, and individuals inside and outside the company.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.