Project Administrator

Job DescriptionJob Description

COMPANY INTRODUCTION:

Waldron Engineering & Construction, Inc. is a multi-discipline consulting engineering and construction management firm specializing in the design, construction, commissioning, and performance testing of power , energy resiliency, combined heat and power, renewable energy, and central heating and chilling facilities. Waldron prides itself on being a leader in advancing new and emerging energy production technologies and developing ways to bring them to commercial realization.

THE OPPORTUNITY:

Waldron Engineering & Construction, Inc. is seeking is a Construction Project Administrator. The successful candidate will be based on a Waldron construction project site providing administrative and clerical support support to the project team. The ideal candidate must possess experience with construction project documentation and control, preferably with Procore project management platform. Experience with the administration of construction contract requirements in terms of documentation management, invoice processing, cost tracking, document filing, and reporting are .

RESPONSIBILITES OF THE ROLE:

• Process and manage project-specific required documentation throughout the project duration.
• Review contract documents to determine administrative compliance for submittals, requests for information, invoicing, etc.
• Project set up within project management software for processing drawings, specifications, and project information.
• Manage all project-related document control within company server, project management platforms, SharePoint sites, and/or hard copy files.
• Maintain project submittals and requests for information including the distribution of responses, resubmittals, workflow assignments, due dates, and updating/expediting tracking logs.
• Perform subcontractor and vendor invoice management including initial review of all project invoices, assigning cost code(s), proper filing, and review for proper retainage and tax exemptions.
• Ensure subcontractors and vendors comply with contract requirements (insurance, submission of lien waivers, etc.) prior to recommending release of payment.
• Perform tasks related to the collection of cost data required to monitor project budgets and estimates.
• Assist with the administration and tracking for change orders, back charges, and claims for extra compensation.
• Assist with the development of budget forecasts and monitor progress of work per cost accounts.
• Assist with maintaining all software platforms including Procore and SharePoint/OneDrive.
• Attend owner, subcontractor, and internal meetings; keep, maintain, and publish meeting minutes and action items.
• Support project team as necessary with the maintenance, publication, and filing of daily reports.
• Assist with or perform development and publication of project turnover documents.
• Label, file, and manage project electronic photos and videos.
• Printing, packaging, and sending hard copy documentation as required by contract.
• General office support as required including research, data entry, document updates, etc.
• Ensure both internal and external customer satisfaction.
• Maintain high professional and construction ethics.

SKILLS REQUIRED:

• Intermediate/expert knowledge of all Microsoft Office tools .
• Intermediate to expert knowledge working with Microsoft suite, particularly Excel and Outlook.
• Experience creating and editing PDFs and Bluebeam software.
• Excellent communication and organization skills.
• Experience using Construction Management platform Procore.
• Familiarity with Accounting principles, particularly in construction environment.
• Ability to work within an established group and as instructed.
• Ability to work effectively independently and as part of an existing team.

REQUIRED EDUCATION:

• High school degree or equivalent or higher.

OTHER REQUIREMENTS:

• Perform additional assignments per supervisor’s direction and with minimal supervision.
• Assist with office trailer maintenance, office supplies, organization, and requisitions.
• Continually look for opportunities to improve processes and procedures.
• Solution oriented.
• High attention to detail.
• Ability to lift a minimum of 10-25 lbs.
• Able to sit for extended periods of time.
• Able to function in a standard construction trailer and project site setting.
• Able to work in a fast-paced construction project with multiple competing demands on resources.

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