Responsibilities
What your day will look like
Project Coordination & Administration
Provide coordination support to Project Managers for the overall life-cycle of engineering design and construction projects, including but not limited to: the preparation, monitoring and execution of project plans, reports, proposals, contracts, electronic project set-up and maintenance, client invoice review and tracking, and budget analysis using Dillon’s financial management system
Ability to assist with any design (CADD design) of transportation and municipal infrastructure, incorporating water supply, sewers, roads, land development site servicing, drainage, and waste management elements.
Assist with drafting client and sub-consultant/sub-contractor agreements and scope changes using Dillon standard templates, and coordinating the contract review and approval process
Provide assistance with general accounting needs (invoices, accounts payable, expense claims, database management, project closure,
Track, verify, and process sub-consultant/sub-contractor invoices
Support project managers with document control programs between clients, consultants and contractors. Tracking Requests for Information (RFI’s), setting up project team meetings and facilitating responses to information from the technical teams
Provide enhanced and embedded project support to meet unique project requirements on an as required basis, such as:
Attend project meetings to record and distribute meeting minutes, participate in client meetings and liaise with various departments within our client groups
Construction contract administration support, including construction contract procurement, payment certificates, change orders, reporting, and document management
Detailed coordination for project meetings, public engagement open houses, or workshops, including venue selection, catering, display materials, and on-site event support
Support for the development of project documentation (. letters, memos, forms, specifications), including assistance with planning and maintaining schedule, compiling from multiple authors, inclusion of tables/graphs/graphics, and coordinating quality and risk reviews
Learning and Development
Commit to self-development and ongoing learning and professional development
Contribute to Dillon’s corporate profile through active participation in professional associations and committees
Qualifications
What you will need to succeed
5 years project administration/project coordination/construction management related experience with a background in engineering, civil preferred
Post-secondary education in a business administration or project management related program is considered an asset
Experience
Understanding of basic accounting principles, terms and financial functions
Proficient in the use of Microsoft Office, specifically Word, Excel. and PowerPoint
Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
Professional verbal and written communication skills
Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands
Strong interpersonal skills and a positive “can do” attitude
Ability to develop innovative solutions when experiencing unexpected challenges or roadblocks
Experience in MS Project is considered an asset
Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset
Why choose Dillon
Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.
We live our core values :
Reliability: words that result in actions build trust;
Achievement: do the work to hit the target;
Continuous development: always learning; always adapting; always growing;
Creativity: discover new possibilities;
Courage: do the things that matter, especially when it’s hard;
Inclusiveness: enabling belonging to draw strength from our differences
In addition, we offer:
Employee share purchase plan
Dillon is 100% employee owned and share ownership is open to all full-time regular employees
A competitive compensation package
Comprehensive health benefits
Generous retirement savings plan
Student loan repayment assistance with matching employer contributions
Flexible work hours and remote working options
Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible and remote work options to help balance the competing demands of work and personal life.
Learning and Development opportunities
As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization
We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
Focus on Innovation
The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities
Employee and Family Assistance Program (EFAP)
A variety of EFAP tools and online resources to support well-being are available to all employees
Wellness Subsidy
Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes
