Project Coordinator (Civil Engineering)

Responsibilities What your day will look likeProject Coordination & AdministrationProvide coordination support to Project Managers for the overall life-cycle of engineering design and construction projects, including but not limited to: the preparation, monitoring and execution of project plans, reports, proposals, contracts, electronic project set-up and maintenance, client invoice review and tracking, and budget analysis using Dillon’s financial management systemAbility to assist with any design (CADD design) of transportation and municipal infrastructure, incorporating water supply, sewers, roads, land development site servicing, drainage, and waste management elements.Assist with drafting client and sub-consultant/sub-contractor agreements and scope changes using Dillon standard templates, and coordinating the contract review and approval processProvide assistance with general accounting needs (invoices, accounts payable, expense claims, database management, project closure, Track, verify, and process sub-consultant/sub-contractor invoicesSupport project managers with document control programs between clients, consultants and contractors. Tracking Requests for Information (RFI’s), setting up project team meetings and facilitating responses to information from the technical teamsProvide enhanced and embedded project support to meet unique project requirements on an as required basis, such as:Attend project meetings to record and distribute meeting minutes, participate in client meetings and liaise with various departments within our client groupsConstruction contract administration support, including construction contract procurement, payment certificates, change orders, reporting, and document managementDetailed coordination for project meetings, public engagement open houses, or workshops, including venue selection, catering, display materials, and on-site event supportSupport for the development of project documentation (. letters, memos, forms, specifications), including assistance with planning and maintaining schedule, compiling from multiple authors, inclusion of tables/graphs/graphics, and coordinating quality and risk reviewsLearning and DevelopmentCommit to self-development and ongoing learning and professional developmentContribute to Dillon’s corporate profile through active participation in professional associations and committees Qualifications What you will need to succeed5 years project administration/project coordination/construction management related experience with a background in engineering, civil preferredPost-secondary education in a business administration or project management related program is considered an asset Experience Understanding of basic accounting principles, terms and financial functionsProficient in the use of Microsoft Office, specifically Word, Excel. and PowerPointExcellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputsProfessional verbal and written communication skillsTime management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demandsStrong interpersonal skills and a positive “can do” attitudeAbility to develop innovative solutions when experiencing unexpected challenges or roadblocksExperience in MS Project is considered an assetExperience in a Professional Services consulting firm (engineering/environmental/planning) is considered an assetWhy choose DillonDillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.We live our core values:Reliability: words that result in actions build trust;Achievement: do the work to hit the target;Continuous development: always learning; always adapting; always growing;Creativity: discover new possibilities;Courage: do the things that matter, especially when it’s hard;Inclusiveness: enabling belonging to draw strength from our differencesIn addition, we offer:Employee share purchase planDillon is 100% employee owned and share ownership is open to all full-time regular employeesA competitive compensation packageComprehensive health benefitsGenerous retirement savings planStudent loan repayment assistance with matching employer contributionsFlexible work hours and remote working optionsDillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible and remote work options to help balance the competing demands of work and personal life. Learning and Development opportunitiesAs a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organizationWe use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunitiesFocus on InnovationThe ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunitiesEmployee and Family Assistance Program (EFAP)A variety of EFAP tools and online resources to support well-being are available to all employeesWellness SubsidyOur employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes