Purchasing and Production Planning Administrator

Administrative Assistant (Purchasing & Production Planning Department)



ROLE:



We require an Administrative Assistant to assist and provide administrative support to our Purchasing & Production Planning Department. This would be a great opportunity for an enthusiastic individual who is wishing to develop their career further and become a key player in assisting with various administration duties within the Purchasing & Production Planning Department.



The role would suit an organised person with a “can do” attitude who is able to prioritise work and has a good knowledge of Microsoft Applications (Word, Excel) and excellent communication skills (both verbal and written). Candidates must also have good literacy and numeracy skills, a good eye for detail and the ability to keep accurate records and maintain databases.



RESPONSIBILITIES:



• Assisting and providing administrative support to the Purchasing & Planning Controller



• Raising and progressing purchase orders, raising delivery and collection notes for supplier orders, sending emails



• Placing orders with suppliers



• Dealing with supplier queries



• Ordering warehouse and joinery consumables



• Assisting in the preparation and amendment of production schedules and job sheets, reorganising (as required) and distribution to each production employee



• Checking delivery schedules and scheduled delivery dates



• Keeping track of when goods are due to arrive into the warehouse, booking them in and adjusting schedules accordingly



• Signing off invoices - ensuring paperwork in order (checking against purchase orders raised, giving nominal codes before sending them through to the account department)



• Keeping a database of orders/suppliers for manufacturing processes



• Filing



• Liaison with suppliers



• Liaison with internal departments; production (Joinery & Warehouse), sales, logistics



• Any other duties as required by Warings Furniture Ltd



ESSENTIAL SKILLS/EXPERIENCE



• Excellent general administrative skills



• Excellent computer skills with good knowledge of Microsoft Word, Excel (must be able to do spreadsheets and basic formulas)/Outlook (for Email)



• Excellent literacy and numeracy skills



• Excellent attention to detail/accuracy in all work



• Excellent organisational and planning skills communication skills with the ability to communicate on all levels



• Ability to use own initiative



• Ability to prioritise work



• Ability to work under pressure and to deadlines



• Must be a team player



• Flexible approach to working time to meet deadlines/peak workloads



We are located in a rural area so own transport is essential