Purchasing Manager

Job DescriptionJob Description

Key Responsibilities

Procurement Strategy Development

· Develop and implement effective procurement strategies that align with the company’s objectives, budget constraints, and quality standards.

· Manage and optimize the supplier base and establish criteria for supplier selection, evaluation, and performance assessment.

· Establish and implement effective processes for job related travel booking

· Optimize margin attainment through purchasing of travel and project related costs

Supplier Management

· Establish and maintain relationships with key suppliers to ensure quality, pricing, and delivery terms are met.

· Negotiate contracts, terms, and pricing with suppliers to achieve the best value.

· Negotiate deals and discounts with travel suppliers, airlines and hotels.

· Conduct regular supplier audits to assess compliance, quality standards, and adherence to contractual obligations.

· Assess and mitigate potential supply chain risks, developing contingency plans to address possible disruptions in supply of essential job supplies, tools, etc.

Cost Management and Savings Initiatives

· Identify cost-saving opportunities and work collaboratively with suppliers and internal departments to implement savings initiatives.

· Monitor purchasing budgets and maintain an efficient purchasing process to minimize waste.

· Monitor and improve key KPI’s. ex: Cost per labor hour (CPLH) trends for consumable (safety items, printing, stickers, part marking materials, etc.

Warehouse

· Establish a process for both the set up and closing of Vayan warehouses to ensure smooth project kickoff and mitigate costly fees that can accompany the termination of lease contracts.

· Establish cost effective leasing plans for forklifts and similar items

Skills and Competencies

· Strong Negotiation Skills: Able to negotiate favorable terms, prices, and delivery schedules with suppliers.

· Analytical Thinking: Skilled in analyzing market trends, supplier performance, and cost-benefit calculations to inform decision-making.

· Knowledge of Procurement and ERP Systems: Proficient in procurement software and enterprise resource planning (ERP) systems to streamline purchasing activities.

· Project Management: Capable of handling multiple projects, managing deadlines, and coordinating across departments.

· Communication and Interpersonal Skills: Strong communication skills to build relationships and manage interactions with internal and external stakeholders.

· Attention to Detail: Ensures accuracy and thoroughness in procurement processes, contract details, and compliance requirements.

Qualifications and Experience

· Bachelor’s degree in supply chain management, Business Administration, or a related field .

· Experience: Minimum of [5-7] years in procurement, purchasing, or supply chain management, with at least [2] years in a managerial role.

· Systems: Experience with NetSuite is a plus.