Purchasing Specialist

Job DescriptionJob Description

Position Summary

The Purchasing Specialist supports our procurement and accounts payable functions. This role is responsible for processing purchase orders, posting and reconciling invoices.

To be successful, this position will also exhibit the organization's core values of Stronger Together, Own It, Breed Excellence, Do The Right Thing, and Be Responsible.

Key Accountabilities

·         Process purchase orders and ensure accuracy in pricing, quantities, and vendor information.

·         Review, verify, and reconcile invoices with purchase orders and receiving documents.

·         Enter and code invoices for payment in the accounting system.

·         Identify and resolve any discrepancies in coordination with suppliers, the receiving, obtain statements, and maintain positive relationships.

·         Ensure that the quantity, price, and description on the supplier invoice match the PO before goods receipt is posted and finalizing the PO.

·         Transaction Verification & Accuracy: Perform a thorough three-way match to confirm that the details on the PO, GRN, and invoice align in terms of quantity, unit price, and total amount before approving payments.

·         Assist with month-end closing activities and reconciliations.

·         Support the purchasing team in sourcing vendors and obtaining quotes.

·         Maintain organized and accurate records of transactions.

·         Performs other duties as assigned.

Education, Certificates, Licenses

High School Diploma or equivalent

Experience

·         1-2 years of previous experience in Purchasing/Accounts Payable or Procurement

Knowledge, Skills, and Abilities

Critical:

·         Written and oral communication skills

·         Proficiency in Microsoft Excel, including advanced functions such as VLOOKUP and Pivot Tables for data analysis and reporting.

·         Organizational and planning skills to manage high volumes of work efficiently.

·         Data entry skills with high accuracy and attention to detail.

Required:

·         Ability to perform and meet deadlines under pressure while maintaining focus, composure, and professionalism.

·         Intermediate skills using Microsoft Office.

·         Ability to establish and maintain effective working relationships.

·         Ability to meet and exceed the required deadlines.

·         Ability to follow verbal and written instructions.

Desired:

·         Ability to adapt well to changes in assignments and responsibilities.

·         Analytical and problem-solving skills.

Work Environment

·         Primarily office work environment.

·         Routine work involves common office activities during a typical 8-hour day, such as standing, sitting, walking, typing, and twisting as necessary.

·         May be required to occasionally lift up to 25 pounds.

Company DescriptionWe are a full-service staffing firm.
Let us help you find the perfect position!
https://cazadorconsultinggroup.com/Company DescriptionWe are a full-service staffing firm. \r\nLet us help you find the perfect position!\r\nhttps://cazadorconsultinggroup.com/