Senior Event Planner

Job DescriptionJob Description

Responsibilities of the Event Specialist include:

• Provide full logistical planning and support for all sales and broker related events and meetings, including attendee management, food and beverage, rooming lists, travel arrangements, and audio-visual needs.

• Provide hybrid support (ex: zoom) as needed. This would include logging in to the meeting early, checking to make sure audio is working well, screen sharing a deck as needed.

• Research and select appropriate meeting, conference, or special event spaces

• Handle logistics for large (20+ people) meetings, events, and dinners (internal and external) and work with the business sponsors to coordinate their event needs.

• Interact with senior business leaders/executives to understand their event and meeting needs and expectations.

• Schedule reservations and transportation for dining events and other activities

• Coordinate with internal resources to build agendas, confirm presenter availability, and prepare presentation decks for each event as needed

• Act as liaison with all vendors and internal customers

• Prepare and reconcile budgets for individual meeting needs.

• Provide white glove customer service internally and externally

• Partner with marketing team for effective and innovative event promotion as needed

• Negotiating with third party vendors

• Provide potential assistance to the Senior Manager, Executive Administration for internal (company-wide) event support and research

Requirements of the Event Specialist include:

• Minimum of three years of demonstrated experience in managing and coordinating events.

• Experience in the health insurance and self-funded insurance broker community is preferred but not required

• Experience in the events / hospitality industry preferred

• Ability to travel up to 25%

• Ability to communicate with large audiences

• Strong relationship building skills with internal and external parties

• Detail and deadline oriented

• Strong ability to set priorities, meet deadlines and manage events

• Strong presentation skills

• Ability to work with varying levels of management

• Able to work with various conference specific lead tracking tools with integration into Salesforce or HubSpot customer relationship management systems.

• Must be highly proactive and able to work well independently

• Ability to solve problems, pivot quickly and work under time constraints and handle last minute and same day requests

• Strong decision-making skills

• Excellent communication skills, both written and oral

Company DescriptionContemporary Staffing Solutions (CSS) is a company that exudes unwavering results with urgency, honesty, and integrity. CSS has been a leading provider of contract, temporary, and direct hire solutions. Nationally supporting Salesforce Projects & Managed Services and staffing solutions with a focus in Accounting & Finance, Human Resources, Sales & Marketing, Information Technology, Salesforce, and Call Center & Office. Everyone at CSS operates with pro-active pipelines, the highest business ethics, a winning spirit in our approach, and a team-oriented workflow with real cross-training. The CSS team coaches you with current business intelligence so that we can timely deliver solutions to meet your expectations. Our testimonials on our website tell the story from our clients and candidates—check them out!Company DescriptionContemporary Staffing Solutions (CSS) is a company that exudes unwavering results with urgency, honesty, and integrity. CSS has been a leading provider of contract, temporary, and direct hire solutions. Nationally supporting Salesforce Projects & Managed Services and staffing solutions with a focus in Accounting & Finance, Human Resources, Sales & Marketing, Information Technology, Salesforce, and Call Center & Office. Everyone at CSS operates with pro-active pipelines, the highest business ethics, a winning spirit in our approach, and a team-oriented workflow with real cross-training. The CSS team coaches you with current business intelligence so that we can timely deliver solutions to meet your expectations. Our testimonials on our website tell the story from our clients and candidates—check them out!]]>