Senior Procurement Contract Specialist

Job Title: Senior Procurement Contract Specialist

Location: The Hague 

 

Overview:

Airswift are currently recruiting for a Senior Procurement Contract Specialist with extensive experience in managing Dutch contracts, to join our client's team in The Hague. 

 

The ideal candidate will have a deep understanding of contractual terms, conditions, and processes, with proven expertise in managing procurement and contract administration within a Dutch legal framework. You will play a pivotal role in contract preparation, execution, and performance monitoring while ensuring compliance with company policies and relevant regulations. 

 

Responsibilities:

Contract Preparation & Execution:

• Contract Understanding: Thoroughly understand contractual terms & conditions, scope of work, compensation schedules, project milestones, and administrative requirements.
• Process Setup: Develop and implement relevant contract management and administration procedures.
• Procurement Coordination: Define and assemble key procurement and logistics deliverables.
• Contractor Monitoring: Ensure the implementation of contractor monitoring tools and adequate resourcing for contract execution.
• Collaboration: Work closely with project managers and stakeholders to ensure project goals are met, and ensure timely communication of key contractual notices.
• Compliance: Ensure adherence to the document review and approval protocols, following the company's authority matrix.
• Progress Tracking: Monitor project progress, ensuring timely delivery of contractual obligations.

Contract Management, Administration & Performance Monitoring:

• Performance Monitoring: Identify key performance indicators for contracts and coordinate regular performance review meetings, addressing supplier performance, consequences, and reporting.
• Risk Management: Assemble necessary performance securities and insurances, ensuring compliance before the commencement of work.
• Post-Award Management: Administer post-award activities including contract utilization, amendments, claims, and close-out processes on paper and ERP systems.
• Change Management: Document deviations, changes, or amendments, and manage potential claims arising during the contract lifecycle.

Contractor Management & Performance:

• Contractor Oversight: Ensure contractors meet all contractual obligations, identify risks, and manage performance.
• Subcontractor Management: Oversee contractor subcontracting arrangements, ensuring proper written subcontracts are in place with competent providers.
• Budget Control: Track commitments against the contract price and project budget, ensuring proper variation management and reporting.
• Payment Reviews: Review contractor payments against work progress claims and milestones.
• Dispute Resolution: Handle inquiries, resolve contract issues, and manage dispute resolutions in alignment with the project’s contractual terms.
• Close-Out: Ensure timely completion of all contractual close-out activities and reporting.

Procurement Governance, Compliance & Controls:

• Policy Implementation: Apply approved procurement and supply chain management policies and procedures, ensuring controlled and ethical procurement activities.
• Ethical Standards: Maintain fairness, transparency, and confidentiality in all procurement actions, enhancing the integrity of the process.

 

Qualifications:

• Relevant educational background, experience within EPC projects 
• Fluent in Dutch, with strong communication skills both in Dutch and English.
• Extensive experience with Dutch contract law, contract preparation, and execution.
• Proven track record in procurement and supply chain management.
• Expertise in contract administration, supplier performance monitoring, and risk management.
• Strong leadership, analytical, and problem-solving skills.