Site Manager

Job DescriptionJob Description

Site Manager for Lucille Rose Manor, a 54 unit – HUD Section 202 Supportive Housing Project located in Brooklyn, NY. Prospective candidate should have at least 3 years’ experience in managing affordable PRAC/202 Contract property.

The Site Manager should be hands on in all aspects of property management which will include:

TENANT RELATIONS

• Working with senior and special needs households

• Ensure timely completion of Tenant Selection, background checks, interview perspective tenant move-in certification and tenant orientations.

• Maintain and update tenant files, perform annual, interim re-certifications, and move-out certifications

• Meet with tenants when needed

• Investigation of tenant complaints promptly.

• Sent out notices to tenants regarding emergencies, repairs, shut-offs, access request and inspections

• Assist tenants in establishment of Tenant Association.

ADMINISTRATIVE

• Compliance with company Management Plan, Standard Operating Procedures and Policies, and Tenant Selection Plan.

• Ensure compliance with HUD, HPD, DOB and all other federal, state, and local laws

• Compliance with all Federal, State and Local Fair Housing regulations and

• Monitor and follow-up on violations in respect to ECB, FDNY and DEP.

• Monthly engagement with HUD on-line systems, i.e. HUD Exchange, Federal Register, LisServ.

• Knowledge and use of HUD EIV systems for Tenant reports, Income Verification and User Requests.

• Management and maintenance of waiting list.

• Coordinate with superintendent to ensure work orders and repairs are carried out efficiently, inspected upon completion and signed off.

• Collaboration with general contractors and servicing companies; and ensure all work is performed in a professional manner, inspected upon completion, and signed off.

• Ensure all work is performed based on specifications set by HUD Standards for the Physical Inspection of Real Estate (NSPIRE) Protocols.

• The NSPIRE model supports the adoption of sound, year-round maintenance practices.

• Perform quarterly inspections to ensure units and common areas are maintained for REAC inspection.

• Follow rent collection policies and collection procedures as outlined in Company Management Plan.

• Work to assist with the annual/internal audits to ensure compliance and assist with HUD Management Occupancy Review (MOR).

• Communicate with senior management on any problems and make recommendations for solutions.

• Monitor purchases, maintain an inventory log, and audit inventory monthly.

• Assist in updating Site Management Plans, Tenant Selection Plans and Standard Operating Procedures.

• Monthly Report to Main Office summarizing site activities.

• Perform other related duties and assignments as required in a timely manner.

CONTINUING EDUCATION

Annual Completion of 7.5hrs of CE in Fair Housing, Tenant Relations and/or Management Annual Completion of Cyber Awareness Training by DoD

Annual Completion of EIV Security Training Annual Harassment Training

EXPERIENCE / QUALIFICATIONS

• College degree or experience

• Minimum of 3 years’ experience in Property Management

• Quick books

• Microsoft Office including Word, Excel, MS Outlook

• Knowledge of the RIS and Yardi program

• Strong Management, team-building and interpersonal skills

• Excellent verbal and written communication skills

• Ability to work and meet deadlines

• Ability to work with people of diverse economic, social and backgrounds

• Commitment to and interest in affordable housing

Job Type: Full-time

Pay: $50,000 per year

Benefits

• Health insurance

• Family and Medical Leave (FMLA)

• Workers’ Compensation

• Short Term

• Paid time off

Schedule:

• 8-hour shift

• Monday to Friday

• on call

Work location: One location