Specialist- Logistics Management (Emiratzed Role)

Job DescriptionJOB PURPOSE: Manage Banks portfolio of Subscriptions and renewals in timely and cost effective mannerManage the administration of Banks outsourced fleet for cars and drivers and related fuel/salik/parking spend reconciliationsMaintaining updated MIS on spends, master records for subscription and fleet and related payment logsStaff cafeteria managementManage weekly team meetings, arrange updated presentations and track actionsCross functional support to Logistics team on HospitalityJob Context Subscriptions:Manage the Banks subscription renewals in line with the SOP (print and electronic subsciptions – i.e newspapers, magazines, etc)Ensure appropriate approvals obtained and timely renewal and payments made towards subsciptionsManage any distribution or delivery issues with vendorEnsure timely payments to vendor and track spendResponsible for Vendor’s inquiry about SOA (statement of account) and outstanding balancesBanks Car and driver services managementManage the Banks cars and related spend on fuel, salik, parking, etcEnsure timely renewal of vendor contracts for outsourced fleet and driver servicesEnsure driver access and replacements are managed in line with SOPEnsure appropriate approvals obtained and timely renewal and payments made towards outsourced servicesManage any issues with vendor on car or drivers (leaves, replacements, car services and related replacement vehicles, etc)Ensure timely payments to vendor and track spendResponsible for Vendor’s inquiry about SOA (statement of account) and outstanding balanceDay to day administration of related services and taxi arrangements for business requirementsEnsure efficient administration of corporate cards for fuel, refill of salik/Mawaqif balances and monthly reconciliation of payments due on credit cardsStaff Cafeteria Management :Management of staff café contracts and ensuring timely renewals or replacements as requiredQuality checks ensuring compliance to contract terms, safety and hygiene standardsCross Functional Support to Hospitality :Request PR for hotel booking for Int’l., branches and follow up for PORequest PR for taxi booking for int’l branches and follow up for PO Allocate POS / Cost GL Account for branches , Business Unit and International BranchesProvide scanned copy of Hotel invoices together with approval for paymentFollow up with Procurement & Accounts Team for paymentMaintain a proper record for all paymentsUpdate Chart of AccountsProvide support for management reports and presentations as requiredEnsure to update relevant policy & procedures as per review cycleUpdated MIS to be maintained for all activities managedProvide cross functional support to function as requiredWork towards consistent process improvements and efficiency enhancementContribute towards team consolidated growth and successQualificationsGraduate or post graduateAdministration function experience and basic experience in hospitality management or function (2 years or more)